Receptionist & Administrative Assistant

Coast and Vale Learning Trust; East Midlands; On-site; GBP 23,000 - 24,000; Full time

Benefits offered by this job

LGPS Pension Scheme

Generous holiday entitlement

Westfield Health membership

CPD access

Job summary

Esteem Multi-Academy Trust's St Clare's School in East Midlands is seeking a Receptionist & Administrative Assistant to be the welcoming face of the school and to support a small administrative team.

The role includes meeting visitors, managing sign-in and safeguarding, and providing essential admin support such as handling letters, attendance and dinner registers, and maintaining student records. DBS checks apply.

Qualifications

• Strong communication and organisational skills.
• Ability to work independently and as part of a team.
• Experience in administration (school experience desirable).
• Proficiency with IT systems and attention to detail.
• Commitment to confidentiality and safeguarding.

Responsibilities

• Be the first point of contact for visitors, parents and carers.
• Manage reception duties, including visitor sign-in and safeguarding.
• Provide administrative support: correspondence, attendance registers, and student records.
• Liaise with parents and external agencies to support communication.
• Assist with admissions, breakfast club administration and school events.

Skills

Communication skills

Organisational skills

Teamwork

IT proficiency

Confidentiality

Education

School administration experience

Tools

IT systems

Job description

Job Title: Receptionist /Administrative Assistant

Location: St Clare's School DE3 9AZ

Grade/Scale: Support Pay Scale C, Pay Point 5 - 6, £25,583-£25,989 FTE

Actual salary: £23,235 - £23,604 Per Annum

Contract: 37 hours per week, (term time only plus 2 weeks - 41 weeks)

Are you highly organised, approachable, and passionate about delivering excellent customer service to our pupils with SEND? St Clare's School are looking for a Receptionist & Administration Assistant to be the welcoming face of our school and a key part of our small administrative team.

What You’ll Do

• Be the first point of contact for visitors, parents, and carers, ensuring a professional and friendly experience.
• Manage reception duties, including visitor sign-in and safeguarding protocols.
• Provide vital administrative support: handling correspondence, managing attendance registers and dinner registers, and maintaining student records.
• Liaise with parents and external agencies, supporting communication across the school community.
• Assist with admissions, breakfast club administration, and school events

What We’re Looking For

• Strong communication and organisational skills.
• Ability to work independently and as part of a team.
• Experience in administration (school experience desirable).
• Proficiency with IT systems and attention to detail.
• Commitment to confidentiality and safeguarding.

Why Join Us?

At St Clare's School, you’ll be part of a supportive team dedicated to making a difference in the lives of our students. We offer opportunities for professional development and a positive working environment where your contribution truly matters.

Benefits Include:

• LGPS Pension Scheme (16.6% employer contributions)
• Generous holiday entitlement
• Access to Westfield Health membership scheme including cashback schemes for health and retail benefits, discounted gym memberships, and free confidential advice.
• Access to National College CPD platform.

We reserve the right to interview suitable candidates upon application and may close the application process prior to this date

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

We are committed to creating a diverse and inclusive workplace. We welcome applications from all individuals, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnership status.

Perfection is not required, if you are excited by the role and our organisation, but not sure if you meet 100% of the criteria, we would still love to hear from you!