Receptionist & Administration Assistant

Guidant Global; Sonning Common; On-site; GBP 40,000 - 60,000; Part time

Job summary

A staffing and recruitment agency is seeking a Receptionist & Administration Assistant for 2 days a week in Sonning Common. This 6-month position requires greeting visitors, managing a switchboard, and organizing logistical arrangements for meetings and events. Ideal candidates will have strong customer service skills and the ability to handle emergency situations. The hourly rate is £15 per hour, paid through PAYE.

Qualifications

• Experience in customer service.
• Ability to operate a switchboard and handle emergency situations.
• Strong organisational skills for bookings and arrangements.

Responsibilities

• Meet and greet visitors in a professional manner.
• Operate Teams switchboard operations.
• Handle emergency alarms at Reception.
• Conduct ID checks for all visitors.
• Order items for staff and track spending.
• Book meeting rooms and arrange events.

Job description

Overview

Receptionist & Administration Assistant. 2 days per week - Thursday and Friday (7:45am – 4:00pm). Sonning Common, 6 months contract, £15 per hour - PAYE.

Responsibilities

• Meet and greet in a professional friendly manner
• Operate Teams switchboard
• Deal with any emergency alarms that come through to Reception and make sure the relevant people are informed
• Greet and sign in visitors, contractors, and JM professionals from other sites - providing site safety and security information, calmly, professionally respond and follow the procedure
• Complete ID checks for all visitors
• Ordering of ad hoc items for staff and keeping accurate record of spend, Booking Pool Cars and Hire Cars, Taxi bookings
• Hotel/B&B arrangements, Meeting room bookings, organisation for big meetings / events, including lunch booking and furniture moves
• Mailroom post distribution

Guidant Global is acting as an Employment Business in relation to this vacancy