Receptionist / Admin Assistant (3 month FTC)

Technip Energies Abu Dhabi; Rochdale; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading engineering and technology company in Rochdale is seeking a Receptionist to manage administrative tasks such as handling calls and coordinating visits. The ideal candidate will possess excellent communication skills, proficiency in MS Office, and experience in a busy reception role. Candidates must have the right to work in the UK. This role offers growth in a team-oriented environment.

Qualifications

• Prior experience in administrative or reception role is ideal.
• Must have the right to work in the UK.

Responsibilities

• Manage the main reception area and handle calls.
• Collaborate within a team and meet deadlines.
• Handle purchase orders and invoice processing.
• Maintain security protocols and manage visits.

Skills

Excellent communication skills

Proficiency in MS Office applications

Strong people skills

Ability to prioritize effectively

Attention to detail

Flexible and reliable

Excellent telephone manner

Job description

Overview

At Technip Energies, we believe in a better tomorrow, and we believe we can make tomorrow better. With approximately 15,000 talented women and men, we are a global and leading engineering and technology company, with a clear vision to accelerate the energy transition. Genesis Energies is a global business unit of Technip Energies, providing impartial, high-value advisory services for the energy industry. We have an unrivalled track record of bringing high-impact solutions to clients. As trusted advisors committed to a sustainable future, we have extensive experience working in true partnership with our clients while providing innovative, robust and sustainable solutions. This is what differentiates Genesis in todays market. From Engineers and Specialists to Project Managers and Support Staff, spread across 15 countries, our people thrive in a dynamic, proactive business thats balanced with a deep sense of environmental responsibility. If you share our determination to drive the transition to a low-carbon future, then this could be the job for you. We offer you not only a job, but an inspiring journey in a truly global environment where you team up to break down boundaries thanks to the collaboration, creativity and pioneer spirit which drive our people.

Job Purpose

In this role, you\'ll be responsible for executing various duties according to established procedures, with autonomy in organizing your work. Your tasks will primarily focus on facility and administrative responsibilities, such as managing the main reception area, handling external and internal calls, and welcoming visitors and clients. You\'ll operate independently on standard tasks while adhering to organizational procedures and standards. You will be reporting hierarchically to the Facilities Manager and your key interactions will include everyone in the Aberdeen office and colleagues from Genesis & Technip Energies global offices.

Typical Background

Ideally, you should have previous experience working in a busy administrative or reception role.

Key Responsibilities

• Demonstrating excellent communication skills, both written and verbal
• Prioritizing tasks effectively and thriving under pressure
• Collaborating well within a team environment
• Exhibiting a proactive nature and ability to meet tight deadlines
• Managing time efficiently, being flexible, and maintaining reliability
• Proficiency in MS Office applications
• Paying close attention to detail
• Possessing an excellent telephone manner and strong people skills with a focus on customer care
• Organizing meeting rooms and providing refreshments
• Maintaining a flexible and can-do attitude
• Booking travel arrangements and updating travel registers
• Handling purchase orders and invoice processing (training provided if needed)
• Coordinating with facilities companies for maintenance tasks
• Reporting office faults or issues to the Facilities Manager
• Manning the main switchboard, including call screening and forwarding
• Receiving and relaying messages accurately
• Welcoming and directing visitors appropriately
• Managing admin helpdesk tickets and miscellaneous duties
• Handling incoming mail, deliveries, and couriers
• Maintaining security protocols by controlling access and issuing key cards to monitor people\'s movements

Required

Applicants must have the right to work in the UK.

Equal Opportunity

As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran, or marital status.

Employer

Genesis Recruitment

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