Receptionist / Admin Assistant

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a prominent law firm as a Receptionist, where you'll be the welcoming face of the firm. This role involves managing front desk operations, greeting clients, and ensuring a tidy reception area. You'll handle mail, arrange couriers, and support the team with administrative tasks. The ideal candidate will possess strong communication skills and a professional demeanor, contributing to a supportive and efficient office environment. This is an exciting opportunity to be part of a firm dedicated to legal aid and human rights, where your contributions will be valued and impactful.

Qualifications

• Demonstrate strong communication skills and a professional appearance.
• Proficiency in Microsoft Office required.

Responsibilities

• Manage front desk operations and greet guests professionally.
• Handle mail and arrange couriers while maintaining office security.

Skills

Communication Skills

Microsoft Office

Professional Attitude

Tools

Access Legal Fusion

Job description

Job Description: Receptionist at a Leading Law Firm

A prominent firm specializing in Criminal, Civil Liberties, and Human Rights cases is seeking a Receptionist to manage the front desk alongside the Head Receptionist. The firm is committed to legal aid and also engages in private legal work.

Responsibilities include:

1. Collecting DX mail from the DX office (Bank) twice weekly and dropping off outgoing mail.
2. Greeting guests, notifying staff, and directing visitors appropriately.
3. Answering, screening, and forwarding phone calls; taking messages when staff are unavailable.
4. Handling outgoing mail, including franking and sending special or recorded mail.
5. Arranging couriers and parcel services.
6. Maintaining a tidy and professional reception area and meeting rooms.
7. Ensuring office security by following safety procedures and controlling access.
8. Archiving files and arranging remote storage of documents.
9. Ordering business cards and preparing invoices; processing payments (training provided).
10. Booking meeting rooms, arranging appointments, and updating diaries.
11. Conducting weekly stock checks of office and kitchen supplies.
12. Opening new files for the Criminal Department using Access Legal Fusion software (training provided).
13. Purchasing office supplies.

The ideal candidate will demonstrate a professional attitude and appearance, strong communication skills, and proficiency in Microsoft Office.