Receptionist & Admin Assistant

Heathland School; Greater London; On-site; GBP 18,000 - 24,000; Full time

Job summary

Heathland School is seeking a committed, professional and highly organised Reception/Administration Assistant to join our team on a maternity‑cover basis. This front‑of‑house role provides an exceptional first point of contact for pupils, parents, staff and visitors.

Working in a busy, fast‑paced environment, the successful candidate will support smooth school operations, maintain excellent communication, and manage a varied workload.

Qualifications

• Outstanding communication skills.
• A professional, welcoming manner when interacting with all members of the school community.
• Strong organisational ability, with confidence managing a varied and often demanding workload.
• Competence with Microsoft Office, email and general IT systems.
• The ability to work both independently and collaboratively as part of our outstanding team.
• A calm, efficient approach in a dynamic environment.
• Experience in a school office or with Bromcom is a bonus, with training available.

Responsibilities

• Provide a friendly, helpful first point of contact for pupils, parents, staff and visitors at front of house.
• Support smooth running of daily reception and administration tasks in a busy school environment.
• Assist with general admin duties as required by the team.

Skills

Outstanding communication

Professional demeanour

Organisational skills

Microsoft Office

Teamwork

Calm under pressure

School office/Bromcom experience

Tools

Bromcom

Job description

Heathland School is seeking a committed, professional and highly organised Reception/Administration Assistant to join our team on a maternity‑cover basis. This is a key front‑of‑house role, providing an exceptional first point of contact for pupils, parents, staff and visitors.

Working within a busy and fast‑paced environment, the successful candidate will play an integral part in supporting the smooth and efficient operation of the school. This position requires excellent interpersonal skills, strong attention to detail, and the ability to remain composed and effective when managing multiple demands.

What We Are Looking For

• Outstanding communication skills
• A professional, welcoming manner when interacting with all members of the school community
• Strong organisational ability, with confidence managing a varied and often demanding workload
• Competence with Microsoft Office, email and general IT systems
• The ability to work both independently and collaboratively as part of our outstanding team
• A calm, efficient approach in a dynamic environment
• (Bonus!) Has experience in a school office or with Bromcom — but training is available

Why Join Heathland School?

This role offers the opportunity to contribute meaningfully to the day‑to‑day life of a thriving and supportive school community. As a central point of contact, you will play an important part in ensuring that the school maintains the highest standards of professionalism, communication and care.

You will join a dedicated team where your contribution is valued, and where a positive, collaborative working culture is firmly established.

Working times: Wednesday - Thursday 8:15am to 4:30pm and Friday 8:15am to 4:15pm

Our Commitment

The Heathland Whitefriars Federation is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be required to undergo an Enhanced DBS check and provide two professional references. Online checks will be conducted on all applicants as part of KCSiE 2025.

We are proud to be an Equal Opportunities Employer.