Receptionist 1 Year FTC

DIGITAL REALTY; United Kingdom; On-site; GBP 20,000 - 25,000; Full time

Job summary

DIGITAL REALTY is seeking a professional Receptionist to serve as the first point of contact for clients and visitors. The role involves greeting visitors, managing calls, and performing various administrative tasks to ensure a smooth and welcoming office environment. The ideal candidate will possess strong organizational and communication skills, and be able to multitask in a dynamic environment.

Qualifications

• Proven experience in similar roles.
• Excellent verbal and written communication.
• Strong organizational skills and ability to multitask.

Responsibilities

• Greet and welcome visitors warmly.
• Manage the reception area and incoming calls.
• Handle office management tasks efficiently.

Skills

Communication

Organizational Skills

Multitasking

Problem Solving

Professionalism

Attention to Detail

Education

Experience as a Receptionist or similar role

Tools

Microsoft Office Suite

Yardi

Job description

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As the first point of contact for our company, the Receptionist plays a crucial role in providing a positive and welcoming experience for clients, visitors, and staff. The ideal candidate will be organized, professional, and possess excellent communication skills. This position requires someone who can multitask effectively and handle various administrative duties efficiently.

What you'll do

• Greet and welcome visitors in a warm and friendly manner
• Answer and screen, incoming phone calls promptly and professionally
• Manage the reception area, ensuring it is always tidy and presentable
• Maintain office security by following safety procedures and controlling access via the reception desk
• Receive, book, sort, and distribute daily postal mail and deliveries as well as organising any transportation if needed.
• Schedule meetings and maintain meeting room calendars
• Assist with office management tasks including ordering supplies, lunches and arranging maintenance.
• Organise and arrange security and office passes for staff across the company.
• Assist hospitality team with food service in meeting rooms when busy.
• Work with the rest of the Administration team throughout the office and support with ad hoc tasks.
• Using Yardi you will process office related invoices

What you’ll need

• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite (Word, Teams, Outlook)
• Professional appearance and demeanour
• Excellent verbal and written communication skills
• Strong organisational skills with the ability to multitask and prioritise tasks effectively
• Ability to work independently with minimal supervision
• Attention to detail and accuracy
• Experience with Yardi
• Team player: Works collaboratively with colleagues to achieve common goals and supports others as needed.
• Problem-solving: Identifies issues and proposes effective solutions in a timely manner.
• Professionalism: Upholds a high standard of integrity, ethics, and confidentiality in all interactions.
• Flexibility: Willingness to take on additional tasks and responsibilities as required to support the needs of the team and the company.