Receptionist

Michael Page (UK); Southampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A mid-sized organisation in Southampton is seeking a Receptionist to manage client interactions and provide administrative support. The ideal candidate will have previous experience in a similar role, excellent communication skills, and proficiency in Microsoft Office. This permanent position offers a competitive salary and opportunities for professional growth. Apply now to join the team!

Benefits

Competitive salary

Generous holiday leave

Supportive work environment

Opportunities for professional growth

Access to employee perks and benefits

Qualifications

• Previous experience in a receptionist or administrative role, ideally within business services or a legal environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.
• A proactive attitude with strong problem-solving abilities.
• Exceptional organizational skills and attention to detail.
• A friendly and professional demeanour when interacting with clients and colleagues.

Responsibilities

• Greet visitors and clients, ensuring a welcoming atmosphere.
• Manage incoming calls, emails, and correspondence.
• Provide administrative support to the legal department.
• Schedule and coordinate meetings and appointments.
• Maintain office supplies and ensure the reception area is tidy.
• Assist with data entry, record-keeping, and updating databases.
• Support the team with ad hoc administrative tasks.
• Act as the first point of contact for general inquiries.

Skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Problem-solving ability

Organizational skills

Attention to detail

Job description

About Our Client

The company is a well-established, mid-sized organisation operating within the business services industry based in Southampton. Known for its professional and collaborative culture, it specialises in delivering tailored solutions to clients while maintaining a high standard of excellence.

Job Description

The key responsibilities for the Receptionist role are:

• Greet visitors and clients, ensuring a welcoming and professional atmosphere at reception.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate team members.
• Provide administrative support to the legal department, including document preparation and filing.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Maintain office supplies and ensure the reception area is tidy and presentable.
• Assist with data entry, record-keeping, and updating internal databases.
• Support the team with ad hoc administrative tasks as needed.
• Act as the first point of contact for general inquiries, providing accurate information when required.

The Successful Applicant

A successful Receptionist should have:

• Previous experience in a receptionist or administrative role, ideally within business services or a legal environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.
• A proactive attitude with strong problem-solving abilities.
• Exceptional organisational skills and attention to detail.
• A friendly and professional demeanour when interacting with clients and colleagues.

What's on Offer

• A competitive salary
• Permanent position with opportunities for professional growth in Southampton.
• Generous holiday leave and a supportive work environment.
• Exposure to the legal department within the business services industry.
• Access to company perks and benefits tailored to employee well-being.

If you are ready to contribute to a thriving team in Southampton, we encourage you to apply for this Receptionist role today!