Receptionist

Crafted at Powdermills; Rother; On-site; GBP 17,000 - 19,000; Full time

Job summary

Crafted at Powdermills is seeking a friendly, professional Receptionist to be the first contact for guests and ensure all front desk functions run smoothly. You will greet guests, manage check-ins, reservations, and provide exceptional service to create memorable experiences.

You will report to the Reception Supervisor and Front of House Manager, working on a busy shift schedule with flexibility for weekends and holidays. Prior hospitality experience is valued.

Qualifications

• Prior experience in a customer-facing or front desk role.
• Strong organizational skills and the ability to manage administrative tasks.
• Detail-oriented mindset with the ability to handle multiple tasks.
• Basic knowledge of reservation and hotel management systems.

Responsibilities

• Greet guests on arrival and manage check-ins/check-outs efficiently.
• Handle room reservations and bookings and note special requests.
• Provide hotel information and local attractions; resolve issues promptly.
• Manage guest billing, payments, and correspondence with accuracy.
• Coordinate with the Reception Supervisor and team for smooth operations.
• Answer calls and emails and ensure timely follow-up.
• Maintain up-to-date guest profiles and reservation details with privacy.
• Promote hotel services and drive guest satisfaction and revenue.
• Ensure front desk and back office are clean, organized and compliant.

Skills

Customer service

Front desk operations

Organization

Attention to detail

Communication

Tools

Mews

Reviniate

Siteminder

Job description

We’re not hiring people to fill a seat or add to our headcount. We’re hiring people to craft our culture, ethos and success. This is a big deal for us, and we know it’s a big deal for you: a new role defines how you spend your days, who you spend them with, and what your future looks like.

Together, we’ll shape each other’s entire trajectory. That deserves thoughtfulness, empathy and respect. It’s why this job description is deliberately detailed. We want you to know exactly what you’re stepping into. The challenges, the opportunities, the quirks of the role, and the kind of impact you’ll have.

Us

Crafted is a series of life-friendly hotels and spaces where guests can be themselves and fill up on the good stuff: nature, food, wellbeing, craft, people and play. We hope to open several hotels in the coming years, with our first coming in summer 2025: Crafted at Powdermills, East Sussex.

More specifics will follow as planning and pieces fall into place. So, for now, here’s the sentiment behind Crafted…

It’s easy to get overwhelmed by life. To switch to autopilot and go through the motions. We’re busy but not on the things we love doing, we spend more time on our phone, and we misplace our bounce and spark.

In short, Dr Evil’s stolen our mojo.

We all need a tune up now and again. To escape to somewhere that makes us feel totally at ease. Not so we can step away from life, but so we can come back to it. This is where Crafted comes in.

Our aim is to create a network of connected destinations that people come back to again and again because it’s where they feel good about life. Somewhere to work on life, come together, and connect locally.

You

Crafted’s culture will be inclusive and agile but with ambitious goals and a start-up mentality. We need to execute brilliantly from day one and every team member will contribute wherever they are able.

We’re looking for a friendly, professional, and detail-oriented Receptionist to join our team at Crafted. Reporting to the Reception Supervisor and Front of House Manager, you will be the first point of contact for guests, providing a warm welcome and ensuring all front desk functions run smoothly. Your responsibilities will include checking guests in and out, managing reservations, and providing exceptional service to ensure a memorable guest experience.

That said, as Receptionist your primary responsibilities will be to:

• Greet guests upon arrival, handle check-ins/check-outs efficiently, and ensure all guest details are accurately recorded.
• Manage room reservations and bookings, ensuring guests’ requests are met and any special accommodations are noted.
• Provide information about the hotel, amenities, and local attractions while addressing guest requests and resolving issues promptly.
• Handle guest billing, payments, and correspondence with accuracy and professionalism.
• Work closely with the Reception Supervisor and other team members to ensure smooth daily operations.
• Answer calls and emails, redirecting inquiries as necessary, and ensuring timely follow-up.
• Keep up-to-date guest profiles and reservation details in the system, ensuring privacy and confidentiality.
• Promote hotel services, amenities, and local attractions to enhance the guest experience and drive revenue.
• Communicate important guest details and any ongoing issues during shift handover to the next team member.
• Ensure the front desk area and back office is clean, organized, and compliant with health and safety regulations.
• Assist with any guest complaints or issues, escalating when necessary, and aiming for positive resolutions.
• Experience using Tech platforms Mews, Reviniate and Siteminder or similar platforms is preferable but not essential

We’re looking for someone with:

Prior experience in a customer-facing or front desk role, ideally in hospitality or a similar industry.

Strong organizational skills and the ability to handle administrative tasks efficiently.

A detail-oriented mindset, with the ability to manage multiple tasks simultaneously.

Basic knowledge of reservation and hotel management systems is a plus.

A passion for delivering exceptional guest service and ensuring guest satisfaction.

Flexibility to work shifts, weekends, and holidays as needed

Together

We hire people with personality who have a desire to continuously learn. Each person should bring themselves to work to shape our culture and keep us real, interesting, and original.

To create a comfortable environment for all, guest and staff, we prioritise teamwork over titles: no one’s too important to lend a hand, or too new to have a good opinion. We need low egos but high expectations: people who are humble enough to jump in, and serious about making an impact.

Three values we’ll expect you to live by:

1. Enjoy it: it’s still work, but if you’re having fun then so are our guests. It’s ok if you’re humming behind the bar or moving with the music.

1. Own it: whoever you are, and whatever your role, someone’s enjoyment is in your hands. Always keep an eye out.

1. Improve it: ask for feedback (and don’t be scared of what follows) and be curious. We’ll give you plenty of chances to learn and develop.

Note: positive Environmental, Social and Governance (ESG) principles are integrated across these three values.