Receptionist

Formula 1; London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading company in the automotive sports industry seeks a Receptionist for its London office. The ideal candidate will have at least 2 years of experience in a fast-paced corporate setting, providing exceptional front desk support and administration. Responsibilities include managing visitor access, handling phone calls, and supporting senior stakeholders with event and administrative tasks, ensuring smooth daily operations.

Qualifications

• Minimum of 2 years of receptionist experience in a fast-paced corporate environment.
• Personable with excellent communication skills.

Responsibilities

• Provide professional reception service, manage visitor access and support administrative tasks.
• Ensure incoming calls and emails are answered promptly and professionally.
• Support catering and event delivery for VIP guests.

Skills

Excellent administration skills

MS Office proficiency

Communication skills

Multi-tasking ability

Attention to detail

Flexibility

Job description

We are looking for a Receptionist to join our team based in our London office. This role will provide professional receptionist support and help with administration support across the office.

Main Duties and Responsibilities

• Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
• Offering and providing refreshments to invited guests and providing storage of personal items.
• Manage and oversee visitor, employee and contractor access passes to our St James Market in line with internal policies.
• Ensure incoming calls are answered professionally and promptly.
• Ensure incoming emails are answered appropriately and promptly, and any issues escalated to Front of House Supervisor (FS).
• Contribute to the updating and maintenance of the Reception Manual.
• Support and assist (FS) with ad-hoc requests made by Senior Stakeholders, ensuring seamless service delivery, including but not limited to:- Administration, catering, and concierge service for VIP guests.
• Make meeting and room bookings and manage calendar, liaising with staff about changes and guests – Liaise with FS and reception team to ensure these are managed in an efficient and professional manner.
• Support FS with Catering and VIP meeting room and event Set-Up.
• Support FS and team with event delivery.
• Support with incoming and out-going post including making DHL and Royal Mail bookings, including diligence on the security of incoming post
• Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company ‘Purchase to Pay’ (P2P) system, for SJM goods and services.
• Make courier bookings as requested and ensure records are kept up to date including completion of relevant invoices.
• Report building or cleaning issues to facilities team.
• Support and assist FS with the management of catering and stationery together with associated stock control, as well as other ad-hoc purchases.
• Liaise with on-site cleaners and other service providers as required.
• Support and assist FS with departmental administration including but not limited to, credit card and petty cash reconciliation.
• Report all incidents, accidents and significant near misses.
• Develop and maintain great working relationships with key stakeholders.
• Act as a Fire Warden.

About You

• Minimum of 2 years experience as a receptionist in a fast paced, demanding corporate environment
• Excellent administration skills
• proficient in MS Office
• Personable with excellent communication skills
• Ability to multi-task
• Strong attention to detail
• Ability to meet deadlines
• Flexibility in approach to work

Division:

Corporate