Receptionist

Inchcape; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Inchcape seeks an office management professional to oversee front desk operations, manage visitor interactions, and support various office functions. The ideal candidate will possess strong communication skills, multitasking abilities, and proficiency in office management tools, contributing to a supportive and dynamic team environment.

Qualifications

• Experienced in a reception or office management role, ideally within a corporate environment.
• Proficient in Microsoft Office Suite and familiar with office management software.
• Trustworthy in handling sensitive information with discretion.

Responsibilities

• Welcome visitors, manage front desk, and handle calls and emails.
• Coordinate meeting rooms and manage office access control.
• Oversee courier/postal services and monitor office supplies.

Skills

Communication

Multitasking

Relationship Building

Discretion

Proactivity

Tools

Microsoft Office Suite

Office Management Software

Job description

Social network you want to login/join with:

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to sustainably power better mobility today and in the future.

Our diverse global team of over 18,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow. Find out more visit

Are you looking to accelerate your professional development, build a brilliant career, and thrive in a highly supportive team? At Inchcape, we’re pursuing an exciting strategy to evolve our global business and lead our industry’s transformation.

Join Group Headquarters, part of Inchcape’s global network, and play a key role in delivering great experiences for our customers and colleagues. As the face of our organisation, you’ll be the first point of contact for visitors and callers, expertly managing the front desk and supporting smooth office operations. With plenty of exciting opportunities and challenges, this role will help drive both our success and your career progression to the next level.

What you’ll do

• Welcome visitors, manage the front desk, and handle calls, emails, and refreshments
• Coordinate meeting rooms, including setup, clear-down, and managing room bookings via Condeco
• Manage office access control for new starters and leavers, issuing access cards and onboarding on office policies
• Oversee courier/postal services and monitor office supplies to ensure smooth daily operations
• Liaise with building management, coordinate cleaning, maintenance, and security systems including emergency rota
• Manage office facilities such as pest control, plant care, fire safety equipment, and first aid provisions
• Support admin tasks including business card production, staff subscriptions, and tracking office expenses
• Assist with ad hoc projects like office refurbishments and branding initiatives

About You

We are looking for someone with excellent communication skills, who maintains a professional yet friendly tone and can effectively multitask to manage competing priorities.

You’ll be:

• Experienced in a reception or office management role, ideally within a corporate environment
• Proficient in Microsoft Office Suite and familiar with office management software
• Proactive in identifying and resolving issues to ensure smooth office operations
• Skilled at building strong relationships with colleagues, clients, and vendors
• Trustworthy in handling sensitive information with discretion and maintaining security protocols

Worried that you don’t meet all the criteria exactly? We encourage you to apply! Your skills and perspectives may be the perfect fit for this role or another opportunity within our business.

Inchcape is committed to creating an inclusive and diverse workplace where the power of our differences can be embraced and everyone feels they can belong, be themselves and succeed. Click here to learn more about our commitment to Inclusion and Diversity.

Selected candidates will be contacted to initiate our hiring journey.To ensure the integrity of our team at Inchcape, we may request additional information from applicants to guarantee reliability and suitability for the role responsibilities.