Receptionist

Stevens-; Guildford; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Pensions Scheme (5% employer contrib)

Private medical insurance

Permanent health insurance

Life assurance

Cycle to work

Job summary

Stevens Bolton & Partners is seeking a professional receptionist to provide a high-standard front-of-house service to clients and staff. The role involves managing calls, greeting visitors, and coordinating meeting room bookings in a busy firm environment.

You will be part of a team, work flexibly to cover breaks and overtime, and contribute to maintaining the firm’s reputation for excellence. This office-based role offers a range of staff benefits and a supportive, inclusive culture.

Qualifications

• Experience in a corporate or 5-star hotel environment.
• Proactive, multi-skilled team player.
• Flexibility to cover lunch breaks, occasional longer hours and paid overtime.
• Excellent organisation and co-ordination skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritise in a fast-paced environment.
• Friendly, enthusiastic and client-focused attitude.
• Ability to take ownership of tasks and improve processes.

Responsibilities

• Open Reception area at 08:30 and close at 17:45 on a rotational basis.
• Operate the Reception desk and switchboard.
• Forward email and correspondence to staff promptly.
• Check calendar for day’s meeting room bookings and avoid clashes.
• Handle calls to Reception Zoom phone and transfer as needed.
• Meet and greet visitors and issue NDAs and badges where applicable.
• Arrange internal and external meeting room bookings.
• Oversee client meeting room statuses.
• Raise technology issues with the appropriate internal team.
• Ensure Reception and waiting areas are presentable; report issues.
• Allocate and manage reserved car parking spaces.
• Assist with basic administrative tasks.
• Any other ad hoc duties as required.

Skills

Reception experience

Customer facing

Team player

Organisation

Communication

Multitasking

Flexibility

Ownership

Job description

Key responsibilities

The key responsibility of this role is to provide a professional, high standard, front-of-house reception service to clients and staff of the firm. The job holder will be working as part of a team with shared responsibilities. The job content will be a mixture of dealing with internal and external telephone calls via the switchboard and meeting and greeting clients/visitors to the firm.

The successful applicant will be a proactive and an experienced Receptionist or similar with a friendly and flexible approach. They will have the ability to organise client and staff needs, planning to ensure the standards are kept to a high level to maintain the firm’s reputation.

• Open Reception area at 08h30 am, unlock doors and prepare the waiting area, ensure everything is working as required. Close and lock Reception area at 17h45 pm. This will be on a rotational basis.
• Operating the Reception desk and switchboard.
• Forward email and other correspondence received to staff promptly.
• Check the calendar for the day’s meeting room bookings. Ensure there are no clashes. Clashes to be attended to.
• Handle incoming calls to the Reception Zoom phone promptly and professionally and in line with current procedures. Transfer calls to relevant staff or departments.
• Meet and greet visitors with warmth and professionalism and notify the member of staff of their visitors’ arrival, including issuing of Non-Disclosure Agreements and badges (where applicable).
• Arrange internal and external meeting room bookings where necessary.
• Have oversight of client meeting room statuses
• Raise technology issues in the client meeting rooms with the appropriate internal team.
• Ensure that the Reception and client waiting areas are always presentable, reporting any issues to the Facilities team.
• Allocate and manage reserved car parking spaces to clients and staff.
• Assist with basic administrative tasks as needed
• Any other ad hoc duties that may be required from time to time.

Please note this is an office-based role.

Qualifications and Experience

• Previous experience in a similar Reception/customer facing role in a Corporate or 5 start hotel environments.
• Proactive, multi-skilled team player
• The ability to work flexibly- covering team’s lunch breaks, occasionally changing hours and working some paid overtime when occasionally required.
• Excellent organisation and co-ordination skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritise in a fast-paced, dynamic environment
• Keen, enthusiastic and friendly
• Ability to elevate and manage expectations of both internal and external clients
• Ability to take ownership of tasks and build efficiencies within current processes

The Opportunity

• Pensions Scheme (5% employer contribution)
• Private medical insurance
• Permanent health insurance
• Life assurance
• Receive either the sum of £750 per annum as a travel allowance or reimbursement of carparking expenses via a pay as you go card at a local carpark (likely to be Farnham Road carpark)
• Travel – option to apply for an interest free loan for a season ticket or parking permit
• Enhanced maternity/paternity pay (after sufficient service)
• Critical illness insurance
• Cycle to work schemes
• Give as you earn
• Discounted gym memberships and shopping
• Profit share and discretionary bonus schemes

The Firm

Stevens & Bolton – making a positive difference to your career

You’ll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment. We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.

We are recognised as a top firm in The Times Best Law Firms 2025, shortlisted for “Law Firm of the Year: The Independents” at The Lawyer Awards 2025 and shortlisted for “Regional/Offshore Team of the Year” at the Legal Business Awards 2025. The Firm was recently named “Law firm of the year” at the 2025 Legal Cheek Awards, was shortlisted for “ESG Initiative of the Year” at the Women, Influence & Power in Law UK 2024 Awards and shortlisted for “UK Law Firm of the Year - Small/Mid-Sized Firm” at the British Legal Awards 2023. Our refurbished office has been awarded a RICS SKA silver certificate and a 2-star Fitwel accreditation.

We’ve made excellence the hallmark of our firm: in the clear advice we give, in the enduring client relationships we build and in our proactive and highly responsive service. We seek to recruit people who will help us maintain and build on this, and in return we offer excellent long-term career and development opportunities.

Diversity & Inclusion

We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work. In 2020 we were shortlisted for “Best D&I Initiative” at The HR Awards and for “Best Talent and Inclusion Initiative” at The Lawyer Awards.