Reception / Office Assistant

Joss Search & Selection Ltd; City of Westminster; On-site; GBP 24,000 - 32,000; Full time

Job summary

A global investment firm is seeking a Reception / Office Assistant for their new London office. This role not only involves front-of-house responsibilities but also offers the chance to be part of a growing team, shaping the office culture. The successful candidate will coordinate meetings, manage travel, and assist with various administrative tasks, making it a dynamic and impactful position.

Benefits

Discretionary bonus

Private medical cover

Generous holiday allowance

Wellness benefit

Pension scheme

Qualifications

• Experience in office administration is preferred.
• Strong communication skills and a friendly demeanor.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Coordinate meetings and manage meeting rooms.
• Handle calendar management and travel bookings.
• Support the team with ad hoc administrative tasks.

Skills

Proactive attitude

People skills

Organizational skills

Job description

Reception / Office Assistant

We’re working on a standout opportunity to join the newly established London office of a global investment firm. This isn’t just a front-of-house role – it’s a unique chance to be part of something from the ground up, helping shape the culture and rhythm of a growing, international business. With a close-knit team, high visibility, and broad exposure to senior leadership, this is perfect for someone who’s eager to roll up their sleeves, pitch in wherever needed, and grow as the company does. If you’re sharp, people-savvy, and love variety – this one’s for you.

THE ROLE:
You’ll be the face and heartbeat of the office—welcoming guests with confidence, creating a polished first impression, and supporting the team to keep everything running smoothly. Working closely with the Office Manager and senior leadership, your responsibilities will include:

• Coordinating meetings and managing meeting rooms
• Calendar management and travel bookings across multiple time zones
• Handling expense reports and invoice processing
• Preparing and distributing meeting materials
• Assisting with internal events and general office coordination
• Answering and routing calls and enquiries
• Supporting with ad hoc admin and operational tasks

We’re looking for someone proactive, switched-on, and excited by the pace and opportunity that comes with a growing business. No two days are the same, and this is a chance to make a real impact in a team that values initiative, collaboration, and a can-do attitude.

BENEFITS AND DETAILS:

• Core hours: 9am–5pm
• Discretionary bonus
• Private medical cover
• Generous holiday allowance
• Wellness benefit and pension scheme
• And more!

This is a fantastic opportunity to join a growing team at a pivotal moment – apply now!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.