Reception & Office Administrator

Service Care Solutions; Winchester; On-site; GBP 40,000 - 60,000; Full time

Job summary

A staffing agency in Winchester is seeking a Reception & Office Administrator to provide week-by-week temporary cover for their Facilities Management team. The ideal candidate will be organized, proactive, and possess strong communication skills, handling visitors and day-to-day office operations efficiently. This full-time role requires experience in office administration and is expected to start ASAP.

Qualifications

• Previous experience in a reception or office administration role.
• Confident communicator with a friendly, professional manner.
• Good working knowledge of Microsoft Office and ability to pick up new systems quickly.
• Organised and proactive, with the ability to juggle multiple tasks.
• Reliable and flexible, able to provide cover at short notice.

Responsibilities

• Act as the first point of contact for visitors, telephone and email queries.
• Manage incoming and outgoing post efficiently.
• Carry out regular building inspections, reporting any maintenance issues.
• Book and organise meeting spaces and office areas.
• Maintain inventory of supplies and equipment.
• Support administrative tasks including filing and data entry.

Skills

Previous experience in a reception or office administration role

Good communication skills

Knowledge of Microsoft Office

Organizational skills

Proactivity

Flexibility

Job description

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Reception & Office Administrator, Winchester

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Client:

Service Care Solutions

Location:

Winchester, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

fe488b22786c

Job Views:

6

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Job Description

Job Description

Job title – Reception & Office Administrator (Facilities Support)
Location – Winchester SO23
Contract – Temporary, week-by-week cover
Hours – Full time 35 hours per week, 8:30am start Monday 9am other days
Start Date: ASAP

We’re looking for an organised and approachable Reception & Office Administrator to provide short-term, week-by-week temporary cover supporting a busy Facilities Management team. This is a hands-on role where you’ll be the first point of contact for visitors and staff, while keeping the day-to-day office and building operations running smoothly.

Key Responsibilities:

Act as the first point of contact for visitors, telephone and email queries

Manage incoming and outgoing post, ensuring cost efficiency and smooth handling

Carry out regular building inspections, reporting or resolving any maintenance, H&S, or supply issues

Book and organise meeting spaces and office areas, arranging furniture and hospitality as required

Maintain inventory of supplies and equipment, placing orders when stock is low

Support office moves, installations, and other facility-related projects

Liaise with contractors and service providers, escalating any issues with quality or delivery

Support administrative tasks including filing, data entry, and managing shared mailboxes

Assist with booking in goods, processing orders and invoices, and receipting deliveries

Provide cover for other facilities admin team members as needed

What We’re Looking For:

Previous experience in a reception, office administration or facilities support role

Confident communicator with a friendly, professional manner

Good working knowledge of Microsoft Office and ability to pick up new systems quickly

Organised and proactive, with the ability to juggle multiple tasks

Comfortable handling visitors and coordinating suppliers or contractors

Reliable and flexible, able to provide cover at short notice

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to [emailprotected]