Reception and Office Administrator Job Share

Battens Solicitors Limited; Wareham; On-site; GBP 23,000 - 28,000; Part time

Job summary

A leading law firm based in Wareham is looking for two part-time Legal Secretary and Office Administrators to support their busy operations. This role involves client liaison, diary management, and general office administration duties. Successful candidates will receive a comprehensive benefits package, including life assurance and a unique birthday holiday policy.

Benefits

Life assurance from the first day of employment

Pension scheme with company contributions

23 days holiday, increasing with service

Access to mental health services

Employee assistance program

Qualifications

• Experience in a secretarial or administrative role preferred.
• Ability to manage client queries effectively.
• Attention to detail in diary management and filing.

Responsibilities

• First point of contact for all visitors to the office.
• Providing secretarial and administrative support.
• Managing incoming and outgoing post.

Skills

Effective communication

Excellent typing skills

IT skills

Ability to work under pressure

Job description

Company Description

About Us: Battens would not be able to deliver an exceptional service to clients without our talented and hardworking staff. We recognise the hugely important role they play in the ongoing success and development of our business. Battens has a 300-year history, but it is a forward- thinking firm.

Staff are truly valued at Battens which means they stay with us long-term and build their futures here.

Legal Secretary and Office Administrator

Wareham, Dorset

9am-5.15pm | Monday-Friday - Job Share

From £23,016.00

Position

• First point of contact for all visitors to the Wareham office, providing a friendly and welcoming service.
• Providing all round secretarial and administrative support
• Liaising with clients and answering basic queries
• Diary management
• Health and safety champion for the site, full training will be provided.
• Scanning and file closing.
• Maintaining filing and record systems
• Managing incoming and outgoing post
• Office support including ordering and replenishing consumables, and maintaining communal areas
  
  

The role will be based on reception as it will include office management duties such as ordering stationery, meet and greeting of clients, health and safety and controlling and balancing petty cash. You'll play a vital role in office support, including restocking and replenishing consumables, keeping the communal areas organised and maintaining the coffee machine, liaising with the Facilities team as required.

We are currently recruiting for 2 Receptionist and Office Administrators as a job share for our busy and successful Wareham office.

Working Hours: This is a part-time position, with hours divided between two job share partners. Each partner will work 3 days per week with a cross over day on a Monday or Wednesday.

9am-5.15pm on all days.

Please note due to the nature of this role hybrid working is not available.

Requirements

• Can work under pressure
• Be able to communicate effectively
• Ensure that the client's best interests are always served
• Excellent typing skills
• IT skills are essential.
  
  

Other information

We reward our staff for their dedication and expertise with a broad package of benefits:

• life assurance from the first day of employment
• a salary sacrifice scheme or a group pension where Battens pay in 4%
• income protection
• holiday - 23 days per year, increasing to 30 days with length of service
• a range of discounted legal services provided by Battens, including free conveyancing
• generous staff recruitment bonus scheme
• everyone has an extra day’s holiday on their birthday
• access to mental health services, including therapy sessions
• employee assistance programme