Reception Administration

Tate Recruitment; Greater London; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Reward programs

Wellbeing initiatives

Sports facilities

Job summary

Tate Recruitment is supporting a vibrant East London innovation and business centre to recruit a Receptionist & Administrator for a front-of-house role in Whitechapel, London. This permanent, full-time position combines reception duties with light administration to keep the centre running smoothly.

You will welcome visitors, handle calls and emails, coordinate room bookings, support events and tenant activities, raise purchase orders and track invoices while supporting senior staff.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational abilities and attention to detail.
• Confident IT user with experience of Microsoft Office.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, professional and customer-focused approach.
• Experience in reception, office administration or facilities coordination.

Responsibilities

• Delivering a warm and professional welcome to visitors, tenants and contractors.
• Managing incoming calls, emails, post and deliveries.
• Coordinating meeting room bookings and ensuring rooms are prepared for use.
• Supporting events and tenant activities.
• Raising purchase orders and processing administrative tasks.
• Tracking invoices and maintaining accurate records.
• Monitoring facilities issues and liaising with relevant teams.
• Managing office and building supplies.
• Supporting Health & Safety administration and security access processes.
• Providing general administrative support to senior stakeholders.

Skills

Excellent communication

Organisational skills

IT proficiency

Microsoft Office

Multitasking

Customer-focused

Reception experience

Tools

MS Office Suite

Job description

Receptionist & Administrator | Full-Time | Whitechapel, London

Location: Whitechapel, London

Hours: Full-Time, 40 hours per week (8:30am - 5:30pm)

Contract: Permanent

Are you a highly organised, customer-focused professional who thrives in a busy and varied environment?

We are recruiting on behalf of our client for a Receptionist & Administrator to join a vibrant, multi-tenanted innovation and business centre in the heart of East London. This is an exciting opportunity to become the face of the organisation, providing exceptional front-of-house service while supporting the smooth day-to-day running of the centre.

What You'll Be Doing

• Delivering a warm and professional welcome to visitors, tenants and contractors
• Managing incoming calls, emails, post and deliveries
• Coordinating meeting room bookings and ensuring rooms are prepared for use
• Supporting events and tenant activities
• Raising purchase orders and processing administrative tasks
• Tracking invoices and maintaining accurate records
• Monitoring facilities issues and liaising with relevant teams
• Managing office and building supplies
• Supporting Health & Safety administration and security access processes
• Providing general administrative support to senior stakeholders

What We're Looking For

• Excellent communication and interpersonal skills
• Strong administrative and organisational abilities
• Confident IT user with experience of Microsoft Office
• Ability to manage multiple priorities effectively
• A proactive, professional and customer-focused approach
• High attention to detail and problem-solving skills
• Experience in reception, office administration, facilities coordination or a similar role

What's in It for You?

• Reward and Recognition programmes
• Staff networks and wellbeing initiatives
• Access to sports and fitness facilities

If you're looking for a role where no two days are the same and where you can make a real impact through exceptional customer service and administration, we'd love to hear from you.

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