Real Estate Project Coordinator

Job Reference: 2526

Company Description:

• Our client is a well-established, privately held real estate firm with a strong focus on high-end hospitality and residential projects across international markets.
• They are known for their hands-on, senior-led delivery model, offering a tailored service that bridges both development strategy and project execution.
• The firm brings a global perspective combined with a deep understanding of complex project lifecycles, from early feasibility through to completion and operation.
• Their culture is built on precision, discretion, and design integrity, consistently delivering standout results for discerning clientele.

Role Description:

• Coordinate activities to enable consistent delivery of projects to the highest possible standards.
• Collaborate with other project support roles to ensure consistency and effectiveness of approach and delivery.
• Produce and format documents, agreements, letters, reports, spreadsheets and other documents.
• Liaise and maintain relationships with a broad range of stakeholders to enable efficient delivery of both project and administrative tasks.
• Assist with the preparation and formatting of presentation materials.
• Assist with the preparation of contracts and other documents and ancillary printing.
• Maintain and keep templates up to date.
• Coordinate and amalgamate reports and (where necessary) invoice schedules for the Project Team.
• Assist with arranging project meetings, working with external stakeholders to ensure all meetings are a success.
• Assist with travel organisation and planning; when requested, take minutes/notes of meetings.
• Assist with general administration, where required, to enable the effective functioning of the Office and the Company.

Requirements:

• Proven experience in a project coordination role within real estate, construction, architecture, or a related professional environment.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholders across complex project timelines.
• Excellent communication and interpersonal skills, with the ability to build and maintain professional relationships at all levels.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable formatting reports, presentations, and spreadsheets.
• Detail-oriented with a proactive approach to maintaining templates, tracking documentation, and ensuring accuracy in all deliverables.
• Experience preparing and formatting contracts, reports, meeting packs, and other key project documentation.
• Ability to coordinate meetings, manage logistics, and take clear, concise meeting notes when required.
• A flexible team player with a positive attitude and a willingness to support general administrative functions to ensure smooth project delivery.