Real Estate Admin Assistant – UK Top 50 Law Firm

Recruitment Avenue; Sevenoaks; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

Join a dynamic and expanding Residential Real Estate team as a Property Assistant in a leading law firm. This role involves providing vital support to fee earners, managing client information, and ensuring compliance while working in a collaborative environment. Excellent skills in Microsoft applications and a detail-oriented approach are essential for success in this fast-paced team. Benefits include a competitive salary, generous holiday allowance, private healthcare, and a hybrid working policy.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Paid CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym membership

Electric car scheme

Qualifications

• Previous residential property experience preferred.
• Enthusiastic team worker with a proven ability to handle volume work.
• Ability to work efficiently under pressure and to deadlines.

Responsibilities

• Maintain and update client contact details on the database.
• Process residential property forms and manage compliance.
• Manage diary, travel, and expense claims for fee earners.

Skills

Attention to details

Self-motivated

IT/typing skills

Teamwork

Tools

Microsoft Word

Outlook

Excel

Job description

Salary: £25k – £30k

Department: Residential Real Estate

Locations: Sevenoaks – Kent

Our client is a UK Top 50 law firm with a heritage spanning 160 year who advise businesses, government, public sector organisations and individuals in the UK and internationally across four principal practice groups: private client advisory, property, corporate services and litigation.

Main Responsibilities:

To work as part of a very busy and rapidly growing Residential Real Estate team to provide professional support to fee earners.

The Department

The Residential Real Estate team is dynamic and fast growing with an entrepreneurial flare.

They have 65+ team members across six offices, with Sevenoaks being the most recent addition.

Despite being such a large team, spread across five counties and the capital, they have a unified vision and shared culture which allows our team members to thrive and achieve their goals.

They have a vacancy for a forward-thinking residential property assistant to join the practice.

Accountabilities:

• Accurately maintain and update client and other relevant contact details on the firm’s database
• Process all standard residential property forms including client questionnaires, money laundering forms
• Assist in maintaining compliant and accurate file management and office systems
• Develop and maintain a good level of understanding of firm policy and process
• To carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies
• Liaise with staff from other departments and external contacts as required
• To proofread all work, checking for spelling and grammar
• Diary management, processing of expense claims and attending to travel and other business development arrangements
• Prepare report bundles both electronically and manually
• Prepare completion statements and accounts forms
• Schedule and manage deeds to ensure records are kept up to date
• Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• Proactively support other secretaries within the team and provide cover as and when necessary
• Ensure that work is completed to a high standard and meets the required deadlines
• Expert in a variety of software packages such as Microsoft Word, Outlook and Excel, to produce correspondence, documents and ensure relevant documentation is produced to a high standard to meet clients’ and fee earners’ expectations and deadlines.
• To format, paginate, number and present documents in house style
• Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications

Key Skills/Experience Needed:

• Positive and professional approach
• Attention to the small details
• Show initiative when responding to queries and actively try to seek solutions to problems
• Support and build working relationships with the other secretaries
• Self-motivated with an ability to use own initiative
• Reliable and well organised
• You will be able to efficiently and effectively under pressure and to deadlines
• Proven IT/typing skills
• The ideal candidate will be an enthusiastic team worker with previous residential property experience used to dealing with volume, looking for an opportunity to join a dynamic market leading firm

Benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance – 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy