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NHS Jobs; Tetbury; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS Jobs is seeking an organised Health Records Administrator to manage and maintain paper health records with confidentiality and accuracy. The role involves scanning records into the PAS, updating the patient database, and helping implement PAS-aligned processes.

Collaboration with Health Record Administrators, DSU Administrators, and medical secretaries is essential to ensure seamless records integration and support clinical teams. General admin duties are also part of the job.

Qualifications

• Experience handling paper health records with accuracy and confidentiality.
• Ability to scan and verify patient records for accuracy.
• Strong data entry skills with attention to detail.
• Experience liaising with health record teams and medical secretaries.

Responsibilities

• Maintain Paper Health Records: organise and manage physical health records with accuracy and confidentiality.
• Scan Patient Records onto PAS: perform scanning and verify scanned records for accuracy.
• Record on Database: input and keep accurate data in the designated database.
• Collaborate to develop processes aligned with PAS implementation and improvements.
• Liaise with Health Record Administrators, DSU Administrators & Medical secretaries to support integration of health records systems.
• Collate notes for clinics and surgery for accessibility by healthcare professionals.
• Assist with general administration duties to maintain an efficient office environment.

Skills

Paper records management

Data entry

Record scanning

Process improvement

Team communication

Tools

PAS system

Job description

• Maintain Paper Health Records: Organise and manage physical health records with accuracy. Ensure confidentiality and compliance with privacy regulations in handling paper health records.
• Scanning of Patient Records onto Patient Administration System (PAS): Perform scanning of patient records onto the PAS platform when required. Verify and cross-check scanned records for accuracy.
• Recording and Keeping Track of Records on a Database: Input and maintain accurate data on the designated database. Regularly update and review database entries to ensure completeness and correctness.
• Develop Processes in Line with the current Patient administration system Implementation (PAS): Collaborate with relevant stakeholders to establish and optimise processes aligned with current PAS system. Identify areas for improvement and implement changes to enhance efficiency.
• Liaising with Health Record Administrators, DSU Administrators & Medical secretaries: Foster effective communication and collaboration with Health Record Administrators, DSU Administrators, Medical secretaries. Address queries and provide support in the integration of health records systems.
• Collating Notes for Clinics and Surgery: Collect and organise patient notes for clinics and surgery, ensuring accessibility for healthcare professionals. Collaborate with clinical staff to meet specific documentation needs.
• General Administration Duties: Assist in general administration tasks as required. Maintain a well-organised and efficient work environment.

Please refer to the attached job description for comprehensive information regarding the responsibilities, qualifications, and expectations associated with the position.