Reactive Works Coordinator

John Sisk and Son; Metropolitan Borough of Solihull; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A reputable construction company in the UK seeks a Works Coordinator to manage operational tasks and provide administrative support. This role requires excellent communication skills, attention to detail, and proficiency in MS Office. You will work closely with various departments in a dynamic environment. Competitive salary and benefits offered, including healthcare and flexible working options.

Benefits

Competitive Salary with yearly increase

Healthcare

26 days holiday

Employer pension

Death in service – life assurance

Competitive mileage rate

Travel expenses

Flexible and remote working

Enhanced parental leave

Professional and Educational development

Qualifications

• Excellent communication skills are essential.
• Ability to work independently or as part of a team.
• Demonstrate initiative and a 'can-do' attitude.

Responsibilities

• Action requests from the operations team on an ad-hoc basis.
• Provide administrative support to the Operations team.
• Maintain accurate records and files.
• Coordinate information using GeoPal management system.

Skills

Written and verbal English

Attention to detail

Teamwork

MS Office proficiency

Multi-tasking

Initiative

Job description

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Works Coordinator, Rail Business Unit - Bristol, Solihull or Exeter

A Property Works Coordinator is a central part of any company. They ensure the office operates smoothly by managing varied responsibilities that keep Operational Teams running. Property Works Coordinator perform several administrative functions and customer service-related tasks that assist the overall function of the Operational environment. They include, distributing reactive client KPI driven FM works orders, reporting and following up with various departments to ensure all stakeholders have the most relevant information. Property Works Coordinator will have excellent time management skills as they work in a highly KPI controlled environment. Organisation and adaptability are also important skills to have as they are necessary in the day-to-day organisation of the Operations Team. Excellent communication skills, both verbal and written, are required due to the amount of interaction and cross department working. Property Works Coordinator interacts with various employees in almost every department, they can report directly to Supervisors, Operations Managers, Commercial Quantity Surveyors and various department leaders, there will also be intermittent interaction with external stakeholders.

The role will be based in either the Bristol or Solihull office.

John Sisk & Son have been building excellence as a family-owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change.

Key Responsibilities

1. Actioning requests from members of the operation team or Managers such as binding, scanning, assisting with documents or accomplishing a bigger task (training needs) etc. on an ad-hoc basis.
2. Provision of administrative support to Operations team.
3. Support the other Property Work Coordinators with various administrative tasks (redirecting calls, overflow tasks etc. during high volume periods).
4. Assist in stakeholder relationship management.
5. Maintain files and records with effective electronic filing systems, track and coordinate and accurately process Supervisor reports and Daily Record Sheets, upload records to external stakeholder portals in KPI directed timeframe.
6. Electronically coordinate and administrate information through GeoPal our End 2 End Management system.

Qualifications/Training

• Excellent standard of written and verbal English
• Attention to detail necessary
• Ability to work independently or as part of a team
• Proficient in MS Office packages.
• Ability to multi-task and prioritise
• Possess a ‘can-do’ attitude and demonstrate initiative wherever possible

Benefits

• Competitive Salary with yearly increase
• Healthcare
• 26 days holiday (option to purchase 5 more)
• Employer pension
• Death in service – life assurance
• Competitive mileage rate
• Travel expenses
• Flexible and remote working
• Enhanced parental leave
• Professional and Educational development

Our people are at the heart of our success and our proposition to them is work with purpose, have time for life, build a career with no limits and surround yourself with great people.

Our Internal Recruitment Team fulfil all vacancies on a direct basis. Unsolicited contact by unapproved agencies (sharing speculative CVs) will not be accepted and introductory fees will not apply.

*The full job specification is available on request

At Sisk we are committed to attracting and hiring diverse talent into our organisation. We know the confidence gap and imposter phenomenon can get in the way of meeting remarkable candidates. We also know that candidates from underrepresented backgrounds often don't apply for roles if they don't feel they meet all the criteria. Give your transferable skills the chance to tell the full story. It’s not all about your technical expertise. Don’t hold back, we’d love to hear from you.