Radiotherapy Treatment Co-ordinator (XR02)

Integrated Care System; Leeds; On-site; GBP 21,000 - 30,000; Full time

Job summary

A leading healthcare provider is seeking a Radiotherapy Treatment Co-ordinator to support the planning and delivery of radiotherapy treatment. This role involves administrative functions, direct patient support, and liaising with healthcare professionals to ensure high standards in patient care within the radiotherapy department. Ideal candidates will have a Level 2 healthcare qualification and experience in a patient-facing role.

Qualifications

• Level 2 qualification in a relevant health care related subject required.
• Grade D GCSE English + Maths or equivalent mandatory.
• Completion of Care Certificate required within the first 3 months.

Responsibilities

• Support the planning and delivery of radiotherapy treatment.
• Assist patients directly during the radiotherapy process.
• Organize patient appointment scheduling.

Skills

Interpersonal skills

Organizational ability

Communication skills

Basic computer skills

Flexibility

Education

Level 2 qualification in health care related subject

Grade D GCSE English + Maths or Level 2 Functional Skills equivalent

Completion of Care Certificate

Job description

Radiotherapy Treatment Co-ordinator (XR02)

Supportthe planning and delivery of radiotherapy treatment by ensuring theadministrative functions (transport, accessing notes & images, liaisingwith patients regarding appointments etc.) are completed.

Therole also involves the direct support of patients through the radiotherapyprocess (assisting with dressing / undressing, aiding patients to the toilet,general patient care etc.).

Expected ShortlistingDate

01/08/2025

Planned InterviewDate

13/08/2025

Main duties of the job

Ensurethe clinical areas are well stocked, clean and tidy. Monitor and replaceitems when required.

Ensureclean linen/gowns are available and disposing of dirty laundry appropriately.

Orderingand checking stock for the radiotherapy department, liaising with the head ofdepartment to ensure budget overview is maintained. Unpacking order anddistributing stock to the appropriate areas.

Actas a Radiotherapy unit receptionist using computerised patient administrationsystem.

Organiseand co-ordinate patient appointment scheduling for the day to day running ofthe treatment units.

Retrieveand deliver notes for clinics as required.

Collectnotes and treatment cards for patients on completion of treatment.

Carryingout additional duties as requested by the Head of Radiotherapy or managementteam, commensurate with the grade of the post

GeneralClerical Duties

Makeand amend where necessary patient appointments for outpatients within theradiotherapy department (i.e. treatment planning clinics etc.).

Book/ amend patient transport as required

Liaiseand arrange appointments for support services e.g. physiotherapist, nurses.

Answeringtelephones, taking, conveying and dealing with messages. Bleeping hospitalpersonnel as requested.

GeneralClerical duties as required by radiographers and other healthcareprofessionals.

About us

THELEEDS WAY VALUES

Ourvalues are part of what make us different from other trusts, so we see thisas strength, as well as a responsibility. They have been developed by ourstaff and set out what they see as important to how we work. Our five valuesare:

Accountable

Empowered

Allour actions and endeavours will be guided and evaluated through these values

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

JOBPURPOSE

Supportthe planning and delivery of radiotherapy treatment by ensuring theadministrative functions (transport, accessing notes & images, liaisingwith patients regarding appointments etc.) are completed.

Therole also involves the direct support of patients through the radiotherapyprocess (assisting with dressing / undressing, aiding patients to the toilet,general patient care etc.).

JOBDIMENSIONS

Theradiotherapy department delivers treatment care packages to approximately6,500 patients per year. Forming part of a team of co-ordinators, you willhave a clear understanding of the whole of the radiotherapy process. You willbe responsible for supporting the delivery of radiotherapy via a combinationof clerical and patient support duties.

KNOWLEDGE,SKILLS AND EXPERIENCE REQUIRED

Level 2 qualification or equivalentin relevant health care related subject

Grade D GCSE English + Maths orLevel 2 Functional Skills equivalent

Completion of Care Certificate.Otherwise will be mandatory training requirement during first 3 months ofemployment

Basic computer skills

Experience of working with people

Good organizational ability

Excellent interpersonal andcommunication skills

Able to work as part of a team

Open to learning and willing toundertake training as required

Flexible approach

Self-motivated and able to workindependently

Working in large organizations

Experience of working with peoplein healthcare setting

Experience of computerizedappointment booking systems

8. CORE KNOWLEDGE AND UNDERSTANDING

Abasic understanding of the cancer pathway must be developed for therole. A more thorough understanding ofthe radiotherapy pathway and support functions involved in service deliveryis also required. Both of these can be acquired through training in post overa few weeks induction.

PRINCIPALDUTIES & AREAS OF RESPONSIBILITY

GeneralDuties

Ensure the clinical areas are wellstocked, clean and tidy. Monitor and replace items when required.

Ensure clean linen/gowns areavailable and disposing of dirty laundry appropriately.

Ordering and checking stock for theradiotherapy department, liaising with the head of department to ensurebudget overview is maintained. Unpacking order and distributing stock to theappropriate areas.

Act as a Radiotherapy unitreceptionist using computerised patient administration system.

Organise and co-ordinate patientappointment scheduling for the day to day running of the treatment units.

Retrieve and deliver notes forclinics as required.

Collect notes and treatment cardsfor patients on completion of treatment.

Carrying out additional duties asrequested by the Head of Radiotherapy or management team, commensurate withthe grade of the post

GeneralClerical Duties

Make and amend where necessarypatient appointments for outpatients within the radiotherapy department (i.e.treatment planning clinics etc.).

Book / amend patient transport asrequired

Liaise and arrange appointments forsupport services e.g. physiotherapist, nurses.

Answering telephones, taking,conveying and dealing with messages.Bleeping hospital personnel as requested.

General Clerical duties as requiredby radiographers and other healthcare professionals.

Ensure that patients notes aretracked correctly using the hospitals computerised system.

Liaise with Booking office,clinicians, nurses, planningdepartment and any other areas as required

Undertake data collection foraudit/research purpose as required

General clerical tasks e.g.photocopying, filing etc.

PatientCare Duties

Greet patients on their arrival,book them into the appropriate area and direct them as required.

Communicate with cancer patientsregarding their appointments and general care.

Assist in the dressing/undressing ofpatients where required.

Where necessary attending topatients personal needs (e.g. assisting with toilet).

Organise refreshments for patients.

Liaise with staff groups tofacilitate the continuous care of the patient.

Provide a source of support andinformation for cancer patients undergoing radiotherapy.

Following training, deliverinformation regarding the radiotherapy process to patients.

Support distressed patients andfamilies/carers when required

Able to identify when patients/carers need referral for specialist services/support and make theappropriate referral as necessary. Communicate that a referral has been madeto the appropriate professionals in the team

-Reportrepairs

-takingIPs to wards

-training and showing new starters

-make sure all the prep rooms are fully stocked with information leaflets

-make sure make sure the sim rooms are fully stocked with information leaflets

-make sure the nurses stand hare fully stocked with information leaflets

- Fill in travel documents to claim moneyback

-Fill In Insurance documents on patients last day and print off full schedule

Person Specification

Qualifications

• Level 2 qualification or equivalent in relevant health care related subject
• Grade D GCSE English + Maths or Level 2 Functional Skills equivalent
• Completion of Care Certificate. Otherwise will be mandatory training requirement during first 3 months of employment

Experience

• Basic computer skills
• Experience of working with people
• Working in large organizations
• Experience of working with people in healthcare setting
• Experience of computerized appointment booking systems
• ECDL

Other Criteria

• Word Processing / use PC
• Relevant Clinical experience

Skills and Behaviours

• Good organizational ability
• Excellent interpersonal and communication skills
• Able to work as part of a team
• Open to learning and willing to undertake training as required
• Flexible approach
• Self-motivated and able to work independently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.