Quality & Safety Administrator

University Hospitals Sussex NHS Foundation Trust; Brighton; On-site; GBP 29,000 - 37,000; Full time

Job summary

A leading hospital trust seeks a Divisional Administrator to support various specialties, focusing on quality and safety. You'll maintain action logs, organize meetings, and ensure data accuracy while enhancing your administrative skills in a supportive environment. This is a permanent, full-time position with a competitive salary range.

Benefits

Flexible working options

Wellbeing Programme for staff

Qualifications

• GCSEs (A-C) required, including English and Maths.
• Proven ability to manage high-volume caseloads under pressure.
• Good working knowledge of MS Excel for spreadsheets and reports.

Responsibilities

• Maintain action logs and databases, ensuring data quality.
• Organize quality & safety meetings and undertake associated admin tasks.
• Support divisional quality agenda, monitoring guidance and audit activities.

Skills

Team player

Flexibility

Interpersonal skills

Education

GCSEs (A-C) or equivalent, including English and Maths

Tools

MS Excel

Job description

Job Summary

The specialist division is formed of 13 specialities that operate trust wide with a combination of services within. As a divisional administrator, you will have the opportunity to work with the directorate structures, covering a diverse portfolio supporting them in delivering key objectives of quality and safety.

This is a great role, offering a variety of tasks which will support developing your administration, interpersonal and organisational skills and provide you the ability to develop a sound knowledge of both divisional and corporate priorities relating to quality & safety.

Main duties of the job

Maintaining action logs, maintaining databases, ensuring data quality, running and distributing reports, organising quality & safety meetings and undertaking all administrative tasks associated with these meetings. The ability to use own initiative and be able to prioritise own workload and management diaries to facilitate the smooth running of the department is essential.

To support the Divisional quality agenda, ensuring NICE guidance, clinical guidelines and clinical audit activities are monitored effectively.

About Us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Details

Date posted

26 June 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

279-7081454-JUN25

Job locations

Trust Wide - Base site flexible and to be agreed

Brighton

BN2 5BE

Job Description

Job responsibilities

Please see the attached job description for further details and main responsibilities for this administration role

Job Description

Job responsibilities

Please see the attached job description for further details and main responsibilities for this administration role

Person Specification

Evidence

Essential

• o GCSEs (A-C) or equivalent, including English and Maths
• Proven ability of managing a high-volume caseload and working under pressure
• Good working knowledge of MS Excel to design spreadsheets, create formula, pivot tables and charts
• Able to function as a team player, be considerate towards others and flexible to meet the needs of the role.
  
  

Desirable

• Previous experience of drafting reports and letters for scrutiny at executive level
• Knowledge of the datix system
• Proven ability to draft accurate, fair and empathetic investigation reports and responses to complainants.
  
  

Equality, Diversity, and Inclusion

Essential

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues
  
  

Person Specification

Evidence

Essential

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues
  
  

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Trust Wide - Base site flexible and to be agreed

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Trust Wide - Base site flexible and to be agreed

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

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