Quality Management Systems Administrator

University of South Hampton; Southampton; On-site; GBP 30,000 - 45,000; Full time

Job summary

The University of Southampton seeks a Quality Management Systems Administrator to enhance document control processes and support compliance with ISO9001 standards. This role requires excellent communication skills, attention to detail, and experience with SharePoint and Office365. The position offers flexible working and various benefits, contributing to a diverse and inclusive environment.

Benefits

Private healthcare

Generous holiday allowance

Access to Superannuation Scheme (USS)

Subsidised health and fitness facilities

Various discounts

Qualifications

• Experience with SharePoint and Office365 required.
• Excellent communication skills and attention to detail essential.
• Positive and inclusive attitude towards quality management systems.

Responsibilities

• Manage and improve document control processes within the Estates & Facilities department.
• Support the Quality and Information System Manager in standardising information management systems.
• Ensure compliance with ISO9001 standards through data analysis and process review.

Skills

Communication

Attention to Detail

Document Management

Tools

SharePoint

Office365

Job description

Quality Management Systems Administrator

The University of Southampton is a leading research-intensive university, a founding member of the Russell Group, and ranked among the top 100 universities worldwide. We excel in delivering excellent educational experiences and world-leading research, with a strong focus on commercialising research through enterprise.

The university's diverse estate spans several campuses, including Highfield, City Centre, Avenue, Boldrewood Innovation, and Winchester School of Art. The Estates & Facilities team ensures a built and physical environment that supports a world-class university, covering academic, research, clinical, enterprise, workspace, residential, social, sports, and community facilities. We have ambitious plans for a £1bn estates masterplan to enhance and deliver a sustainable, inclusive estate over the next decade.

About the role

Reporting to the Estates Director of PMO and Business Support, you will manage and improve document control processes within the Estates & Facilities department. You will support the Quality and Information System Manager in standardising information management systems and coordinating activities and projects requiring procedural or systematic expertise.

Your responsibilities include understanding and influencing procedures and processes, maintaining and updating them, and ensuring the IMS system complies with ISO9001 standards through data analysis and process review.

About you

You should possess excellent communication skills, a positive and inclusive attitude, and a genuine enthusiasm for quality management systems. Attention to detail, a helpful approach to colleagues, and practical advice for document owners are essential. Experience with SharePoint and Office365 is required.

What we can offer you

We support flexible working and offer benefits such as private healthcare, a generous holiday allowance, access to the University’s Superannuation Scheme (USS), subsidised health and fitness facilities, and various discounts.

We value diversity and encourage applications from all backgrounds. Our commitment to equality is reflected in our Stonewall Diversity Champion status, Athena SWAN silver award, and Race Equality Charter bronze award. We strive to create an inclusive environment where everyone’s ideas are heard and valued.

Apply by 11.59 pm GMT on the closing date. For assistance, contact Recruitment at [phone] or [e-mail], quoting the job number.