Quality and Compliance Data Administrator

Surrey and Sussex Police; London; On-site; GBP 28,000 - 33,000; Full time

Job summary

Join Surrey and Sussex Police as a Quality and Compliance Data Administrator. You will be responsible for extracting and analyzing data to support management decisions and ensuring data quality. This full-time role offers flexible working hours and numerous benefits, including a supportive working environment with opportunities for career progression.

Benefits

Career progression

Contributory pension scheme (LGPS)

Generous annual leave allowance

Discounts for everyday spend

On-site gyms and sports clubs

Generous and supportive parental leave

Financial and mental wellbeing support

Discounted contributory healthcare scheme

Qualifications

• Experience in data manipulation, especially with Microsoft Excel pivot tables.
• Ability to learn new software and systems.
• Strong attention to detail and technical problem-solving skills.

Responsibilities

• Extraction and analysis of data from multiple systems.
• Quality checking existing datasets and preparing them for publication.
• Logging incidents and tracking compliance datasets.

Skills

Data manipulation

Technical problem solving

Attention to detail

Interest in new systems

Tools

Microsoft Excel

Microsoft Visio

Adobe Creative Suite

Job description

Quality and Compliance Data Administrator

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Vacancy Information

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.

Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.

Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.

Division / Department - Estates and Facilities Management

Grade - Surrey Police Grade E / Sussex Police Grade 8

Status - Full Time

Contract Type - Permanent

Salary Grade Range - Surrey Police £28,372 - £32,224 / Sussex Police £27,747 - £29,649

Working Hours - 37.0 Hours per Week

Shift Allowance - No

Politically Restricted - No

Location - See Advert

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

The Quality & Compliance (Q&C) Data Administrator role is responsible for a wide variety of data and system administration, enabling the Q&C team to report key management information to Estates & Facilities senior management team and stakeholders including both Police & Crime Commissioners in Surrey & Sussex.

The successful applicant should be able to work at our office in Lewes, East Sussex twice a week. Following a successful trial period there is the opportunity for agile working across Surrey & Sussex with meetings held via Microsoft Teams.

Hours are flexible, Monday-Friday - core hours 8am - 4pm.

The Role's And Responsibilities Include

Extraction and analysis of data, sourced from a number of systems.

Quality checking existing datasets.

Preparing an array of datasets pre-publication.

Logging E&F incidents, service desk, training, risk register and other Health & Safety compliance datasets.

Publication of departmental policies and procedures in our Quality Management System.

Publication of internal bulletins

Distribution and tracking of departmental Freedom of Information requests

Whilst the team work collaboratively, Surrey & Sussex, the role is subject to Sussex Police terms and conditions, which include pay grade.

Skills & Experience

The successful applicant should have experience of and an interest in learning new systems and software; Microsoft Excel, Visio, Adobe Creative Suite applications.

Good experience of manipulating datasets in Microsoft Excel pivot tables whilst working to tight deadlines with a strong attention to detail. Good technical problem solving and ability to work independently when required.

Further Beneficiary Experience Would Include

Microsoft 365 applications - their uses and applications to replace existing (Q&C) team processes.

Computer Aided Facilities Management (CAFM) systems and/or a Quality Management System (QMS).

Why Work With Us?

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme
  
  

Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police

Further Information

Please contact Bertie Carter - E&F Quality & Compliance Manager,

Diversity Statement

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
  
  

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

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