QA Admin Assistant

Bilfinger Berger SE; Bridgwater; On-site; GBP 25,000 - 35,000; Full time

Job summary

Bilfinger is seeking an administrative professional to support quality documentation and project records on engineering and construction sites in the UK. You will format, file, and distribute QA documents, maintain registers and trackers, and assist in LTQR submissions.

You will coordinate with internal teams, contractors and suppliers, help track CAPAs and NCRs, and support audits and reviews with timely documentation responses. Strong MS Office skills and ISO 9001 awareness are required.

Qualifications

• Minimum 2 years’ administrative experience in an engineering, construction, or quality-related environment.
• Experience with document control systems and understanding of document lifecycle processes.
• Qualifications in Business Administration, Document Control, or similar (e.g., NVQ Level 2/3).
• Strong administrative and organisational skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Basic understanding of quality management systems and documentation standards (ISO 9001 or equivalent).
• Comfortable working in a high-pressure, highly regulated project environment.
• Good written and verbal communication skills.
• CCNSG.

Responsibilities

• Assist in formatting and distribution of quality documents such as FUDs and NCRs.
• Maintain and update document registers, logs, and trackers for quality team operations.
• Support compilation and submission of LTQRs and other QA deliverables.
• Perform administrative duties including meeting coordination, minute-taking, data entry, and file handling.
• Liaise with internal teams, contractors, and suppliers to gather or distribute quality documentation as required.
• Assist in tracking NCRs, CAPAs, and corrective actions within quality systems or databases.
• Ensure records are uploaded to the project’s EDMS in line with version control rules.
• Support QA personnel during audits, inspections, and reviews by preparing documentation.
• Other reasonable tasks requested by the line manager.

Skills

Administrative experience

Document control

Microsoft Office

Quality management

ISO 9001

Communication skills

CCNSG

Education

NVQ Level 2/3

Business Administration

Tools

EDMS

SharePoint

Job description

Bilfinger is an international industrial services providerwith a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Main Responsibilities

Assist in the formatting, and distribution of quality documents such as Follow Up Documents (FUDs), Non-Conformance Reports (NCRs) etc..

Maintain and update document registers, logs, and trackers to support quality team operations.

Support the compilation and submission of Lifetime Quality Records (LTQRs) and other QA deliverables.

Perform administrative duties including meeting coordination, minute-taking, data entry, and general document filing.

Liaise with internal teams, contractors, and suppliers to gather or distribute quality documentation asrequired.

Assistin tracking NCRs, Corrective Actions, and Preventive Actions (CAPA) within quality systems or databases.

Ensure that records are uploaded to the correct location in the project’s Electronic Document Management System (EDMS) in line with version control and configuration rules.

Support QA personnel during audits, inspections, and reviews by preparing documentation and responding to information requests.

Any other reasonable tasks requested by the line manager

Experience & Qualifications

• Minimum 2 years’ administrative experience in an engineering, construction, or quality-related environment.
• Experience working with document control systems and understanding of document lifecycle processes.
• Qualifications in Business Administration, Document Control, or similar (.i.e., NVQ Level 2/3… etc.)
• Strong administrative and organisational skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Basic understanding of quality management systems and documentation standards (ISO 9001 or equivalent).
• Comfortable working in a high-pressure, highly regulated project environment.
• Good written and verbal communication skills.
• CCNSG

Desirable Experience & Qualifications

• Previous involvement in document control, project support, or quality management teams on large infrastructure projects is desirable.
• Previous experience working on Hinkley Point C or another Nuclear Licensed Site.
• Familiarity with EDF’s EDMS (i.e., Switch, Team Centre, SharePoint).
• Awareness of Lifetime Records.

If you have any questions please contactAnahita Razeghian ([e-mail]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.