Purchasing Operations Officer

Big Potato Games | B Corp™; Greater London; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

£500 holiday bonus

Bupa Healthcare

Discounted gym memberships

Monthly yoga

Casual dress

Company events

Cycle to work scheme

Job summary

A dynamic board game company in Greater London is looking for a Purchasing Operations Officer to ensure seamless flow of product data and manage international orders. You will collaborate with various teams, create purchase orders, and handle shipping documents. Ideal candidates are skilled in Microsoft Office, have strong communication abilities, and are detail-oriented. This position offers a competitive salary and numerous benefits, including a holiday bonus and healthcare options.

Qualifications

• Highly proficient in Excel and Google Workspace with competency in formulas.
• Confident communicator who can interact well with stakeholders.
• High level of organization and attention to detail.
• Experience in Operations or Administration is desirable.

Responsibilities

• Manage product data and ensure smooth operations.
• Create international purchase orders and related shipping documentation.
• Liaise with customers and freight forwarders for order coordination.
• Assist in invoicing and reporting for warehouse activities.

Skills

Proficient in Microsoft Office

Strong communication skills

Attention to detail

Flexible and proactive

Fast learner

Tools

Google Workspace

Inventory Management Systems

Job description

Big Potato Games | B Corp™ provided pay range

This range is provided by Big Potato Games | B Corp™. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

What's the role?

We're on the hunt for a Purchasing Operations Officer to join our Operations team. This role will be responsible for ensuring the smooth flow of product and purchasing data across global operations from creating and cataloguing product data through to International order management. This will include creating and managing product codes, barcodes, and shipping documentation while creating and coordinating international purchase orders and ensuring the efficient execution of international ex‑factory order fulfilment.

You'll also work closely with teams across Sales, Finance, Freight Forwarders and 3PL warehouses, reporting directly to the Head of Operations.

Sounds like the job for you? Well then, keep reading!

Salary: £30,000 Per annum

What will you be doing?

Operations Product Data Management

• Responsible for creating Product Codes and Barcodes; logging them on the Product Data Management System and maintaining any associated data as required.
• Shipmark creation: creates ship marks for products as required and checks barcodes as required.

Purchasing Admin

• Assisting the Demand Planner in creating and sending Purchase Orders for the UK, US, Germany and Canada to factories at the start of the month to ensure production schedule remains on track.
• Responsible for creating and emailing International purchase orders to factories as directed by the International Sales team, tracking Cargo Ready Dates, and ensuring all purchase orders are tracked correctly on Shipment Tracker.
• Ordering RFID labels and any other unit/carton labels to factories when required by customer, working with the Retail Operations manager to ensure requirements are adhered to correctly.
• Forecasting and tracking stock for spare parts globally.

International FOB & Ex-Factory Order Coordination

• Liaising with Customers / Forwarders to ensure Ex-Factory orders are collected by Customers Freight Forwarders.
• Creating and providing shipping documentation for Customers as required – Commercial Invoice, Packing List, COO, and Packing Declarations.
• Organising Consolidations with Factories and 3rd Party Consolidation Providers in China; ensuring bookings are made in a timely manner for consolidations at China 3PL to minimise storage charges with Customer Freight Forwarders.
• Managing any post handover documentation to ensure product is invoiced on time.

Global Buys Admin

• Assisting to create shipping documents for Global Buys for Customers buying FOB and shipping to multiple locations internationally requiring labels.
• Assisting with approving and tracking Forwarders Cargo Receipts.

Warehouse & Shipping Invoice Processing and Reporting

• Assisting weekly to ensure all ex‑factory consolidation warehouse invoicing is logged and tracked correctly; assisting with UK, US and DE warehouse invoicing as required.
• Working with the Shipping Manager to ensure all shipping invoicing is logged and tracked and kept as up to date as possible.

Order Fulfilment

• Assisting when required with shipping samples for the Production team from the office.

Requirements

What is Essential

• Highly proficient and experienced with Microsoft Office (especially Excel) and Google Workspace (Google Docs, Google Sheets), with competency in basic formulas, XLOOKUPs and Pivot Tables.
• Confident strong communicator who can easily interact with key stakeholders in meetings and over email, both internally and externally.
• Flexible approach and ability to work using own initiative.
• High level of organisation with great attention to detail.
• Fast learner with ability to pick up new systems and processes.

What is Desirable

• Highly desirable: 2 years experience working in Operations or Administration.
• Experience working with Warehouses, Retail and Stock Management.
• Experience with Inventory Management Systems (e.g. SAP Business One, Quickbooks, etc).
• Data handling experience.
• Someone who loves board games.

We're committed to building a team that reflects a wide variety of backgrounds and perspectives, and we encourage applications from underrepresented groups.

Benefits

• £500 holiday bonus & lots of free board games
• Bupa Healthcare plus Employee Assistance Programme – Counseling
• Discounted gym memberships
• Monthly yoga
• Casual dress
• Company events
• Cycle to work scheme