Purchasing & Logistics Coordinator

CELOX Medical; Crewe; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A medical supplies company in the UK is seeking a detail-oriented Purchasing & Logistics Coordinator. The ideal candidate will be responsible for logistics and purchasing activities, ensuring efficient operations within the Supply Chain department. Candidates should have experience in regulated industries, strong analytical skills, and effective communication abilities. This role requires presence in the office three days a week in Crewe, Cheshire.

Qualifications

• Experience of working within a Regulated Industry ie: Pharma, Medical Devices, Food, etc.
• Previous experience of working with Import & Export shipments.
• Experience of working within Supply Chain or Logistics role(s).

Responsibilities

• Organise logistics requirements including data entry and shipping documentation.
• Raise and issue purchase orders for all purchasing activities.
• Track shipments from collection to delivery.

Skills

Strong IT Skills - MS Office - Minimum Excel Intermediate Level

Effective communication skills both verbal and written

High attention to detail

Effective time management and prioritisation skills

Strong analytical and problem-solving skills

Education

Educated to A Level standard or equivalent

Tools

Sage 200

WMS

Job description

Job description

Overview

We are seeking a detail-oriented and proactive Purchasing & Logistics Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the efficient provision of purchasing and Logistics services to the Supply Chain department. Ensuring all requirements are delivered both internally and externally in a timely and relevant manner. This position requires strong analytical skills, effective communication, and a solid understanding of supply chain logistics.

Please note there is a requirement to be in the office 3 days per week in Crewe, Cheshire.

Logistics:

• To organise logistics requirements including but not limited to data entry, shipping quotes, shipping documentation, raising transport purchase orders and invoice reconciliation.
• To facilitate Import/Export or Transfer of Celox Medical Materials between origin and delivery point, collaborating with approved Transport providers to deliver efficient service at lowest cost.
• To raise necessary documentation and Certification in line with shipping regulations for Import & Export activities.
• To review and maintain compliance in line with most up to date customs regulations.
• Track shipments from collection to delivery including receiving and filing POD for all customer orders and material movements.
• To maintain transport dashboard with a view for continuous improvements to be identified in line with company’s ESG targets
• Maintaining multiple transport databases for future reconciliation.
• Resolve any issues or discrepancies raised by the 3PL in a timely manner with appropriate communication.
• Complete Customs Pre-entry process / procedure in accordance with Customer and material requirements, as required.
• Create credit requests for damages or shortages.
• Transport Invoice review, reconciliation, resolving invoice queries and requesting credit notes, as required.

Purchasing:

• Raising and issuing purchase orders as required for all purchasing activities
• Requesting, receiving and reviewing order acknowledgements ensuring all order acknowledgements are accurate and in line with our Purchase requirements.
• Filing signed Purchase Orders, Order Acknowledgements or other critical documents as detailed in the Purchasing SOP
• Ensure supplier price files are generated and maintained in line with new supplier pricing and price amendments.
• Updating monthly Forecasts
• New items and supplier pricing set up

Experience:

• Experience of working within a Regulated Industry ie: Pharma, Medical Devices, Food etc.
• Previous experience of working with Import & Export shipments
• Experience of working within Supply Chain or Logistics role(s)
• Educated to A Level standard or equivalent
• Experienced with Sage 200
• Good understanding of WMS / Warehouse Operations / lmport, Export and Domestic shipping

Competencies:

• Strong IT Skills - MS Office - Minimum Excel Intermediate Level
• Effective communication skills both verbal and written
• High attention to detail
• Effective time management and prioritisation skills
• Highly organised
• Strong analytical and problem-solving skills
• Ability to communicate effectively with multiple stakeholders
• Ability to remain calm under pressure and make decisions quickly
• Confident to take personal initiative and work unsupervised
• Ideally has the aptitude and desire to develop a career in Supply Chain or Logistics

Please note you must have the right to work in the UK as we do not offer any Visa sponsorship.

If you are passionate about supply chain management and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Purchasing & Logistics Coordinator.