Purchasing Assistant

Chesterfield Borough Council; Hasland; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Competitive salary

Generous annual leave

Local Government Pension Scheme

Employee benefits range

Ongoing training and development

Job summary

Chesterfield Borough Council is recruiting a Purchasing Assistant to join the Housing Property Services Stores team. You will help maintain stock levels, raise purchase orders and process goods receipts to support repairs and maintenance.

The role requires strong attention to detail, good IT and data-entry skills, and the ability to work both independently and as part of a team while keeping clear audit trails. Experience in stock-control or procurement is advantageous.

Qualifications

• GCSE English and Mathematics at 4/C or above.
• Good IT and data-entry skills.
• Experience with databases, spreadsheets, word-processing and other software.
• Excellent attention to detail.
• Good organisational and communication skills; able to work independently and in a team.

Responsibilities

• Raising purchase orders and replenishing building materials and stock items.
• Monitoring and maintaining stock levels to support operational needs.
• Updating stock records and investigating discrepancies.
• Ordering PPE and workwear for Council employees.
• Processing goods receipts and ensuring deliveries are checked and recorded accurately.
• Supporting timely payment of invoices through receipting processes.
• Maintaining records related to deliveries, supplier issues and waste documentation.
• Supporting stock checks and maintaining audit trails.

Skills

Strong IT skills

Data entry

Attention to detail

Organisation & communication

Team player

Education

GCSE English and Maths (4/C or above)

Job description

Candidates must possess the necessary right to work authorisation to enable them to work for Chesterfield Borough Council. Regrettably, we are unable to provide sponsorship or assume sponsorship of an employment visa at this juncture. Are you organised, methodical and great at keeping track of the detail? We have an opportunity for a Purchasing Assistant to join our Purchasing and Stores team within Housing Property Services. This is a varied role supporting the effective day-to-day management of materials, equipment, stock and workwear used by our operational teams. You'll play an important part in making sure the right materials are available when they are needed, helping our repairs and maintenance services run efficiently.

About the role

As Purchasing Assistant, you will support the day-to-day operation of the Stores function, helping to maintain appropriate stock levels, process orders and goods receipts, and ensure accurate stock and purchasing records are maintained. Working closely with the Purchasing Officer, suppliers and colleagues across Housing Property Services, your responsibilities will include:

Responsibilities

• raising purchase orders and arranging the replenishment of building materials and stock items;
• monitoring and maintaining stock levels to support operational requirements;
• updating stock records and investigating discrepancies;
• ordering PPE and workwear for Council employees;
• processing goods receipts and ensuring deliveries are checked and recorded accurately;
• supporting the accurate and timely payment of invoices through effective receipting processes;
• maintaining records relating to deliveries, supplier issues and waste documentation; and
• supporting stock checks and maintaining clear and accurate audit trails.

We're looking for someone who is organised, accurate and comfortable working in a busy operational environment.

You'll need to be able to prioritise your workload effectively, maintain accurate records and communicate confidently with colleagues and suppliers.

Requirements

You should also have:

• GCSE Grade 4/C or above in English and Mathematics, or equivalent;
• good IT and data-entry skills;
• experience of using databases, spreadsheets, word-processing and other software applications;
• excellent attention to detail;
• good organisational and communication skills; and
• the ability to work effectively both independently and as part of a team.

Previous experience within a purchasing, stores, warehouse or stock-control environment would be an advantage, as would an NVQ or other relevant qualification in Business Administration, Warehousing or a related area., If you're looking for a varied role where you can use your organisational skills and attention to detail while supporting an important frontline service, we'd like to hear from you.

Benefits

• competitive salary;
• generous annual leave entitlement;
• membership of the Local Government Pension Scheme;
• a range of employee benefits; and
• ongoing training and development opportunities.