Purchasing Assistant

Gategroup; Greater London; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Free meals on shift

Free on-site parking

Free uniform

Full training provided

Job summary

Gate Gourmet is seeking a Purchasing Assistant to manage daily orders from the ERP system and internal inputs for multiple units. You will place orders with suppliers, monitor stock, and ensure accuracy in the ERP data to support KPIs and compliance.

Role requires strong English communication, attention to detail, and the ability to work under pressure while maintaining integrity and initiative. UK right to work is required.

Qualifications

• GCSE level or equivalent is required.
• Food safety and/or sanitation certification is preferred.
• Experience with purchasing and ERP systems is essential.

Responsibilities

• Review ERP/purchasing information to place daily orders with GG suppliers.
• Coordinate short-term material planning and stock levels.
• Maintain ERP data and KPI reports; communicate shortages to suppliers.
• Collaborate with Warehouse to monitor stock and days on hand.
• Ensure compliance with finance regulations, audit criteria, and HACCP.

Skills

Verbal communication

Written communication

Attention to detail

Work under pressure

Initiative

Integrity

Education

GCSE level or equivalent

Food safety/sanitation certification preferred

Tools

ERP systems

GG ERP (SACS)

Job description

Purchasing Assistant

About the Company:

Gate Gourmet is the world's largest independent provider of catering services for airlines and is the core business behind gategroup, whose eleven associated brands offer customers a comprehensive scope of products and services for virtually any on-board need. We provide more than 200 million meals a year to our 270-plus customers at some 120 airport locations around the globe

Job Summary:

Reporting into the Ordering Manager (Purchasing Manager), the Purchasing Assistant is responsible for reviewing the material forecasting and purchasing information from the ERP system plus internal input to place the daily orders with suppliers in a timely manner for all units managed by the position.

Main Duties & Responsibilities

• Reviews the purchasing information from the ERP system and internal input to place the daily orders for the GG suppliers in a timely manner
  • Short-term material planning (responsibility for quantities in the short-term)
  • Orders to be placed via GG ERP and Customer/Vendors portal where applicable (food, equipment & airline equipment)
  • Gate Gourmet suppliers
  • Operation supplies
  • 3rd party owned material (gate retail goods) = consignment stock
• Responsible for the day to day maintenance of ERP systems (GG (SACS) & External Customer) up to date (transactions and maintenance)
  • Review KPI (Outstanding PO's)
  • Shortages communication to suppliers
• Collaborates closely with Warehouse to ensure stock levels are constantly monitored in line with Days on Hand data, minimum/maximum stock levels are adhered to, and targets and applicable business KPI's are met
• Reviews material waste and adjusts stock levels proactively and accordingly
• Reviews deadstock and adjusts stock levels proactively and accordingly
• Responsible for keeping all ordering activities in line with unit finance regulations and audit criteria
• Communicates with internal & external customers on irregularities and ensures GG Suppliers are performing to high standards with the support of Procurement
• Flexible in working in different area of the warehouse operations (GGHN & Radius Park)
• Any other activities as assigned by the Meal Ordering Manager (Purchasing Manager), i.e. Menu change meeting, new start up, Max demand validation
• Adheres to legal/ HACCP compliance across health and safety, food safety, security, and gateOPEX (in-house operational excellence program) and reports all incidents/accidents.

Qualifications:

Education:

• GCSE level or equivalent/High School Diploma or GED required
• Certification in food safety and/or sanitation preferred

Work Experience:

• Relevant experience in a purchasing role is essential
• Previous experience in Data Analysis is preferable but not essential.
• Previous experience of working with Purchasing systems / ERP

Other Skills:

• Effective verbal and written communication skills in English,
• Ability to exhibit a high level of accuracy and attention to detail.
• Ability to work efficiently using own initiative to resolve issues in a pressurised environment
• Ability to work under pressure and to tight timescales, multi-tasking and prioritising as appropriate
• Must demonstrate integrity, confidentiality and professionalism always.

Benefits

• free meals whilst on shift
• free on-site parking
• free uniform
• Full training will be provided

All applicants must have the right to work in the UK, undertake a CRC (Criminal Record Check) and provide 5 years of checkable referencing history.

If you share our values of excellence, passion, integrity and accountability, don't miss out on this opportunity to join our team.