Purchasing Assistant

DarcyBrook; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

DarcyBrook in Greater London is seeking a Purchasing Assistant to support our growing procurement team. You will manage supplier relationships, issue and track purchase orders, and keep accurate records of pricing and stock levels.

The role requires strong Excel skills, excellent organisation, and clear communication to coordinate with warehouse, finance, and operations to ensure timely deliveries at the right price.

Qualifications

• Advanced Excel skills and data handling.
• Excellent organisation with multi-tasking capability.
• Strong communication and negotiation abilities.
• Proven experience in managing suppliers and lead times.
• 1–3 years in purchasing, procurement, or supply chain is preferred.

Responsibilities

• Act as primary contact for external vendors; build relationships and monitor performance.
• Prepare, issue, and track purchase orders accurately and in line with policies and budget.
• Maintain precise records of purchases, pricing and stock levels.
• Research potential new vendors, request quotes, compare costs for value.
• Collaborate with warehouse, finance and operations to resolve invoice discrepancies and coordinate delivery schedules.

Skills

Excel

Organised

Communicator

Supplier Management

Purchasing experience

Job description

DarcyBrook are looking for a sharp, detail-oriented Purchasing Assistant to join our client’s growing procurement team. If you are someone who gets a genuine thrill from a perfectly formatted spreadsheet, thrives on building great relationships with vendors, and can keep a dozen moving parts organised without breaking a sweat, we want to talk to you. You’ll work closely with internal teams and external partners to ensure we get the right materials, at the right time, for the right price.

Key Responsibilities

• Supplier Management: Act as a primary point of contact for external vendors. Build and maintain strong, collaborative relationships, monitor supplier performance, and address any delivery or quality issues head‑on.
• Order Processing: Prepare, issue, and track purchase orders (POs) accurately and efficiently, ensuring alignment with company policies and budget constraints.
• Data & Inventory Tracking: Maintain precise records of purchases, pricing, and stock levels. You’ll be the go‑to person for keeping our inventory data immaculate.
• Market & Pricing Analysis: Research potential new vendors, request quotes, and compare costs to ensure we are always getting the best possible value.
• Cross‑Functional Collaboration: Work closely with the warehouse, finance, and operations teams to resolve invoice discrepancies and coordinate delivery schedules.

What We Are Looking For

• Advanced Excel Skills: You should be more than comfortable with spreadsheets.
• Highly Organised: You will be juggling multiple orders, deadlines, and vendor queries simultaneously. Exceptional time management and an eagle eye for detail are absolute must‑haves.
• Confident Communicator: You’ll be negotiating lead times, chasing up late deliveries, and collaborating across departments. You need to be articulate, professional, and comfortable picking up the phone to get things done.
• Proven Supplier Management: Prior experience dealing directly with vendors, managing lead times, and handling supply chain hiccups with diplomacy and tact.
• Experience: 1–3 years of experience in a purchasing, procurement, or supply chain role is preferred.