Purchasing Assistant

JR United Kingdom; City of Edinburgh; Hybrid; GBP 27,000 - 30,000; Full time

Job summary

A leading company in Edinburgh is looking for a Purchasing Assistant to optimize inventory levels and manage supplier relationships in their supply chain team. This role offers a chance to work with various departments and develop effective purchasing strategies while ensuring a smooth procurement process.

Qualifications

• Competent Administrator
• Background in manufacturing/engineering environments preferred.
• Willing to learn new systems and processes.

Responsibilities

• Maintain supplier relationships and drive performance improvements.
• Manage inventory levels and optimize material management.
• Coordinate with internal teams and monitor supply chain KPIs.

Skills

Strong IT skills

Clear communicator

Confident liaising

Good can-do attitude

Tools

SAP

Microsoft Office

Job description

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Salary Package: £27,000-30,000 per annum

Role Type: Full-time, permanent

Hybrid Working: 3 Days onsite

Reporting to: Supply Chain Manager

Role Profile

A great opportunity has risen for a Purchasing Assistant to join their supply chain team. In this role, you will be responsible for delivering high-levels of performance by optimising inventory levels, effective supplier management and supporting our servicing teams to meet customer expectations.

Main Responsibilities

• Ensure system data is effectively maintained, re-order policies are appropriate and MRP demand signals are interpreted to support efficient management of required materials.
• Effectively manage supplier relationships driving improved supplier performance, including supplier visits within the UK and overseas
• Prepare Request for Quotations (RFQ’s) and negotiate terms with potential suppliers
• Maintain SAP workflow tasks accordingly
• Work with Planning team to maintain optimised inventory levels whilst maximising performance to customers.
• Request order confirmation from suppliers and ensure they meet requirements and terms
• Expedite orders with suppliers and coordinate issuing of delivery schedule priorities.
• Action Quality Rejects and Quality Investigation Reports in a timely manner by liaising with suppliers and the quality personnel
• Action goods receipt discrepancies and queries in a timely manner by liaising with suppliers and the goods-inwards personnel
• Action invoice discrepancies and queries in a timely manner by liaising with suppliers and the finance personnel
• Participate in negotiations, secure capacity and forecasting
• Support the Supply Management function to record and monitor KPI’s to optimise supply chain performance in support of spares and production requirements
• Communicate progress and escalate recurring issues to key stakeholders
• Support other team members with regards to escalation of progressing issues with suppliers
• Maintain safe working practises for self and others in accordance with the Company’s policy on Health and Safety

Development Responsibilities

• Monitor, record and issue supplier “On Time Delivery” performance and support with the creation of action plans for improvement for under achieving suppliers
• Keep management aware of the Strategic performance level by monitoring and reporting status.
• Support implementation of Supply Chain Strategy, develop and maintain purchasing tools in line with Corporate and business requirement.
• Implement where appropriate LEAN principles to improve efficiency in the supply chain areas of the business. A mix of direct support, training and coaching will be required to achieve this across the various departments.

Person Specification

• Competent Administrator
• Background in manufacturing/engineering type environments
• Clear communicator, confident to liaise with suppliers and internal teams
• Strong IT skills and familiarity with Microsoft Office
• Experience with SAP, beneficial
• Willing to learn new systems, processes
• Good can-do attitude, can work under pressure when needed

Working Hours

• 37.5 hours per week
• 08:00-16:45 (Monday-Thursday), 08:00-12:30 (Fridays)
• Option to work or use holiday over the Christmas Period