Purchasing Assistant

Cavanagh Wealth Management; Aberdeen City; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading company in the energy sector is seeking a Purchasing Assistant for their Aberdeen office. This entry-level position requires strong administrative skills and attention to detail while managing purchase orders and supporting supply chain processes. Flexibility and a willingness to learn are key attributes for candidates.

Qualifications

• Entry level role willingness to learn.
• Good attention to detail.
• Excellent communication skills.

Responsibilities

• Assist in all administrative functions to support the Purchasing function.
• Deliver ERP system administration and data entry.
• Raise and place purchase orders in a timely manner.

Skills

Attention to detail

Communication skills

Computer literate

Job description

Our client isa service focused, performance driven business, offering construction, maintenance and enhancement solutions to a diverse range of energy industry customers. They are currently recruiting a Purchasing Assistant for their office inAberdeen to assist the business into future works and technologies.

Hours:39 Hours per week. However, working flexibility is required. Pay subject to Qualification and experience

Job Purpose & Objective

The role of Purchasing Assistant is responsible for ensuring the work is performed to a high standard in accordance with relevant procedures and non-conformities are reported to Supervisory staff. The Purchasing Assistant must support the overall deliveryof business objectives through the aligning of deliverables to that of the individual Business Unit strategy.

Main Areas Of Responsibility

• To Assist in all administrative functions to support the Purchasing function within company supply chain process.
• To deliver ERP system administration, data entry and expediting of company purchase orders.
• Raising and placing purchase orders; obtaining price and delivery for items where necessary, gathering approvals, raise and issue purchase orders to suppliers in a timely manner.
• Issue enquiries, expedite and collate multi-vendor quotations.
• Responsible for raising purchase orders for various manual requisitions and special purchases.
• Managing the return to supplier process.
• Facilitate open orders in a timely manner.
• Identify and communicate supplier delivery performance issues to relevant department managers.
• General administrative support including document preparation and archiving of all purchase orders.
• Working closely with the Finance department to match deliveries with invoices and reconcile any queries.
• Providing accurate and timely reporting of order status and cost savings.
• Attend team meetings and company training sessions as requested.
• Ensure work productivity is carried out in a cost-conscious manner.
• Any other duty which, from time to time may reasonably be required to meet the needs of the business and is within the remit of this post.
• You may be required to travel to the Companys site near Inverness on occasion for which additional remuneration may be payable and you will be advised of this prior to any such assignment.
  
  

Preferred

Experience, Qualification and Attributes:

• Entry level role willingness to learn
• Computer literate
• Ability to prioritise with good attention to detail
• Excellent communication skills
  
  

Personal Development

• Undertake any agreed training to develop personal knowledge and skills required to perform effectively in the team/department/business unit in order to demonstrate and maintain required competency in role.
• Participate in annual and regular performance appraisal with relevant supervisor and/or manager, identifying and agreeing objectives and targets in relation to personal development.
  
  

If you would like to discuss in more detail please contact Lyndsey at Global Highland