Purchasing and Materials Coordinator

Willis Aviation Services Limited

Darlington

On-site

GBP 30,000 - 40,000

Full time

14 days+

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Benefits offered by this job

Competitive salaries, flexible working patterns

33 days annual leave including bank holidays

Health & wellbeing support

Job summary

A leading aviation services provider based in Darlington seeks a Purchasing and Materials Coordinator. This role involves sourcing and purchasing materials for maintenance activities, managing orders and inventory, and maintaining compliance with regulations. Ideal candidates will have experience in purchasing, strong planning skills, and proficiency in inventory systems. Competitive salary and benefits offered.

Qualifications

Previous experience in a purchasing or materials coordination role is essential.
Strong planning and organisational skills are required.
Effective written and verbal communication skills are necessary.

Responsibilities

Coordinate and process internal purchase requests.
Maintain accurate inventory records.
Build strong relationships with suppliers.

Skills

Planning and organisational skills

Attention to detail

Effective communication

Interpersonal skills

Proficiency in MS Office

Education

Experience in a purchasing or materials coordination role

Knowledge of Human Factors

Aviation sector experience

Tools

Production planning and inventory systems (e.g., Avsight)

Job description

Overview

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From sourcing to purchasing, keep our aviation operations flying high!

What You’ll Do

As a Purchasing and Materials Coordinator, you’ll be responsible for sourcing, purchasing, and organising all materials needed to support Part-145 maintenance activities at Willis Aviation Services Limited. You’ll manage orders from request through to delivery — working with suppliers, arranging transport, tracking shipments, and ensuring all goods arrive on time and in compliance with industry regulations.

You’ll also maintain accurate inventory records, support production planning, and build strong relationships with suppliers and internal stakeholders to ensure a smooth, efficient flow of materials that keeps our operations running without delay.

Responsibilities

Purchasing & Order Management

Coordinate and process internal purchase requests
Issue purchase orders to suppliers and track progress to fulfilment
Chase outstanding orders to meet maintenance deadlines
Arrange transportation of goods and expedite deliveries where required
Resolve queries and process any rejected materials

Materials & Inventory Control

Keep materials data up to date within the production planning and inventory system; Avsight.
Monitor stock levels to ensure parts availability for scheduled maintenance
Liaise with planning teams to prioritise materials for upcoming work
Build and maintain strong working relationships with new and existing suppliers
Work closely with the Finance team to ensure invoices are processed accurately and on time
Provide clear, professional communication to both internal teams and external partners

Compliance & Safety

Work in accordance with applicable Part-145 and Part-M/CAMO requirements
Apply Human Factors principles in all purchasing and materials handling
Support a positive safety culture by reporting hazards and promoting continuous improvement

Other Duties

Undertake additional tasks as directed by the Planning & Records Supervisor

Qualifications / Requirements

Previous experience in a purchasing or materials coordination role
Experience with production planning and inventory systems (e.g., Avsight, AMOS, OASES)
Knowledge of Human Factors
Strong planning and organisational skills
Excellent attention to detail and analytical ability
Effective written and verbal communication skills
Strong interpersonal skills and the ability to work collaboratively across teams
Proficiency in MS Office and learning business systems
Aviation sector experience or knowledge of MRO operations
Knowledge of applicable Part-145 and Part-M/CAMO requirements

Why Join WASL?

WASL also offers comprehensive benefit packages to its eligible employees. This includes:

Competitive salaries, flexible working patterns
33 days annual leave (pro-rota for part time) including UK bank holidays, holiday buy & sell scheme
Health & wellbeing support, company pension, cycle to work scheme, electric car scheme, retail discounts, referral bonus

About Us

Willis Aviation Services Limited are part of Willis Lease Finance Corporation, a pioneer and provider of global aviation services for over 45 years. Our facility at Teesside International Airport provides base maintenance, return to service, aircraft disassembly, short and long term aircraft storage, and ground and cargo handling services.

At Willis Aviation Services Limited (WASL), we are committed to fair hiring practices and building a diverse, respectful, and inclusive workplace. We value every individual’s contribution and make employment decisions based on job-related criteria such as qualifications, experience, and the ability to perform the role.

These are exciting times for Willis Aviation Services Limited as we continue to grow. If you’re ready to make a difference in aviation, apply today.

To Recruitment Agencies

WASL does not accept unsolicited CVs or candidate submissions from agencies. All unsolicited profiles will be treated as the property of WASL, and no fees will be paid.

This applies to any CVs sent directly to employees or managers without prior agreement with our internal Talent Acquisition team.

Seniority level