Purchasing & Administration Assistant

Pharmaron; Cardiff; On-site; GBP 24,000 - 30,000; Full time

Job summary

A dynamic contract research service provider in Cardiff is seeking a Purchasing & Administration Assistant. This role involves providing essential administrative support and purchasing assistance to ensure operational efficiency. The candidate should have GCSEs in Maths and English, proven administrative experience, and strong organisational skills. The position offers a competitive salary and opportunities for growth within the company.

Benefits

Competitive salary

Opportunities for growth and development

Support for training and development programs

Qualifications

• Proven experience in an administrative role.
• Experience working in a purchasing environment.

Responsibilities

• Raise purchase orders and process goods receipts.
• Maintain supplier accounts and ensure accurate data entry into ERP systems.
• Support meeting logistics, including room bookings and refreshments.

Skills

Strong administrative and organisational skills

Ability to multitask and prioritise workload

Good time management and IT skills

Education

GCSEs in Maths and English (minimum grade C)

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Purchasing & Administration Assistant, Cardiff

col-narrow-left

Client:

Location:

Cardiff, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

57f323a0a207

Job Views:

6

Posted:

12.08.2025

Expiry Date:

26.09.2025

col-wide

Job Description:

Purchasing & Administration Assistant

Cardiff

We are looking for:

A highly organised and detail-oriented Purchasing & Administration Assistant to join our Operations team in Cardiff. In this varied and fast-paced role, you’ll support the smooth running of the site by providing essential administrative and purchasing support. From managing orders and supplier accounts to coordinating travel and meetings, your contribution will be key to ensuring operational efficiency across the business.

This is a fantastic opportunity for someone who enjoys multitasking, thrives in a collaborative environment, and takes pride in delivering high-quality support services.

At Pharmaron we offer:

• Vibrant and dynamic employment –we are a highly specialised, growth company operating in a critical sector of the economy – our future is strong and exciting!
• Opportunities to develop your skills and yourself –our rapid growth brings greater opportunities for you to learn and grow faster!
• A great team where we all support each other –enjoy your work – after all you spend about a third of your time here!

Key roles and responsibilities:

• Raise purchase orders, process goods receipts, and resolve invoice queries in support of Finance.
• Place orders via websites or email in line with company policies.
• Maintain supplier accounts and ensure accurate data entry into ERP systems.
• Provide administrative support including document scanning, archiving, and mail handling.
• Support meeting logistics, including room bookings, equipment setup, and refreshments.
• Assist with marketing tasks such as document binding, literature printing, and shipping.
• Provide cover for the Stores function, including goods inwards and stock distribution.
• Coordinate staff medicals and manage visitor records and travel arrangements.
• Support senior managers with ad hoc administrative tasks as required.
• Ensure all work is compliant with company policies, procedures, and ISO standards.

Requirements:
Education:

• GCSEs in Maths and English (minimum grade C)

Experience:

• Proven experience in an administrative role
• Experience working in a purchasing environment

Skills & Knowledge:

• Strong administrative and organisational skills
• Ability to multitask and prioritise workload
• Methodical and thorough approach to work
• Good time management and IT skills, particularly with Microsoft Office

Our Company:“We are a dynamic, fast-growing company, with an enviable reputation for leading edge science, offering contract research services to some of the world’s leading pharmaceutical companies, solving what were believed to be unsolvable scientific challenges”.

We believe in our ability to relentlessly push forward the boundaries of scientific excellence, delivering solutions for our clients, always operating ethically and with integrity. We take pride in our professionalism and commitment to always deliver our very best work.

The Cardiff site is Pharmaron's global centre of excellence for the custom chemical synthesis of drug and complex chemical substances radiolabelled with tritium or carbon-14, offering radiolabelled custom synthesis service to clients in the pharmaceutical, agrochemical and industrial sectors. We offer our employees a supportive teamwork environment, enabling them to develop and liberate their true potential.

We offer a competitive salary and a progressive and comprehensive suite of employee benefits.

We offer state of the art working environment on site.

We offer the opportunity for growth and development and will support funding for relevant training and development programmes.

Why Should You Apply?

• This is an opportunity for you as aPurchasing & Administration Assistantto make a real impact in a highly scientific and regulated environment and demonstrate leadership, ambition and the desire to grow with the department.
• Build and shape your career in an environment that sets and commits to the highest standards.
• To be part of a team who supports each other, embraces and solves technical challenges and put excellence at the heart of all that we do.