Purchase to Pay Officer

United Infrastructure Group; Warrington; On-site; GBP 26,000 - 38,000; Full time

Job summary

United Infrastructure is seeking a proactive Purchase to Pay Officer to join our Finance team in Warrington. You will support end-to-end P2P processing, ensuring supplier invoices, POs, GRNs and payments are accurate and timely.

You will work closely with Procurement, Site Managers and suppliers to maintain strong financial controls and resolve queries efficiently. Ideal candidates have strong accounts payable experience, high attention to detail, and the ability to handle high volumes.

Qualifications

• Experience in Purchase to Pay, Accounts Payable, Purchase Ledger or Finance Administration.
• Ability to process high volumes of supplier invoices accurately and efficiently.
• Strong understanding of PO processing and three-way invoice matching.
• Excellent attention to detail and high accuracy.
• Good organisational and time management skills with prioritisation ability.
• Excellent communication with colleagues, suppliers and stakeholders at all levels.
• Proficiency in Microsoft Excel.

Responsibilities

• Process and register supplier invoices using Continia (OCR).
• Match invoices against POs and GRNs to ensure accurate processing.
• Review invoices for accuracy, VAT compliance and policy adherence.
• Investigate and resolve invoice discrepancies and pricing issues.
• Collaborate with Buyers and Site Managers to resolve queries.
• Maintain supplier master data and account records.
• Reconcile supplier statements and resolve outstanding items.
• Support weekly supplier payment runs and ensure timely payments.
• Respond to supplier and internal stakeholder enquiries promptly.
• Manage shared Finance inboxes and track queries within SLA.
• Support month-end activities for purchase ledger and supplier accounts.
• Contribute to process improvement of P2P controls and efficiency.
• Maintain records in line with audit requirements and company policies.

Skills

Accounts Payable

Purchase Ledger

Three-way matching

Excel

VAT knowledge

Communication

Analytical skills

Education

AAT qualification (desirable)

Tools

Microsoft Dynamics 365 Business Central

Continia

Job description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face. Our company is split into two business areas: Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators. Social Infrastructure - Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Equal Opportunities Statement

At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know — we want this to be the best possible experience for you.

We are looking for a proactive and detail-oriented Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable or purchase ledger experience who enjoys working in a fast-paced environment and delivering a high-quality service. Reporting into the Finance team, you will be responsible for supporting the end-to-end Purchase to Pay (P2P) process, ensuring supplier invoices, purchase orders, goods receipts and payments are processed accurately, efficiently and in accordance with company policies. Working closely with Procurement, Operational teams, Site Managers and suppliers, you will help maintain strong financial controls, ensure suppliers are paid on time, and resolve queries quickly to support the smooth running of the business.

Key Responsibilities

• Process and register supplier invoices using Continia (OCR).
• Match supplier invoices against Purchase Orders (POs) and Goods Received Notes (GRNs) to ensure accurate processing.
• Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures.
• Investigate and resolve invoice discrepancies, pricing issues and unmatched transactions.
• Work collaboratively with Buyers, Site Managers and operational teams to resolve receipt, delivery and invoice queries.
• Maintain accurate supplier master data and account records.
• Reconcile supplier statements, identifying and resolving outstanding balances and aged items.
• Investigate and clear debit balances on supplier accounts.
• Support the preparation and execution of weekly supplier payment runs, ensuring payments are made within agreed terms.
• Respond professionally and promptly to supplier and internal stakeholder enquiries.
• Manage shared Finance inboxes, ensuring queries are tracked and resolved within agreed timescales.
• Support month-end activities relating to purchase ledger and supplier accounts.
• Contribute to the continuous improvement of Purchase to Pay processes, controls and system efficiencies.
• Maintain accurate records and documentation in line with company procedures and audit requirements.
• Ensure compliance with internal financial controls, company policies and relevant regulatory requirements.

About You

You are organised, methodical and committed to delivering a high standard of accuracy. You enjoy building positive working relationships, solving problems and managing competing priorities while maintaining excellent customer service.

Essential Skills and Experience

• Previous experience within a Purchase to Pay, Accounts Payable, Purchase Ledger or Finance Administration role.
• Experience processing high volumes of supplier invoices accurately and efficiently.
• Good understanding of purchase order processing and three-way invoice matching.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time management skills, with the ability to prioritise workloads effectively.
• Excellent communication and interpersonal skills, with the confidence to liaise with colleagues, suppliers and stakeholders at all levels.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong analytical and problem-solving skills, with the ability to investigate and resolve issues promptly.

Desirable Experience

• Using Microsoft Dynamics 365 Business Central and Continia.
• Experience working within the utilities, construction, engineering or infrastructure sectors.
• AAT qualified or currently studying towards a finance qualification.
• Working knowledge of VAT legislation and financial control procedures.

What You'll Bring

• A collaborative and customer-focused approach.
• A commitment to continuous improvement and process excellence.
• The ability to work independently while contributing positively to the wider Finance team.
• A proactive mindset with a focus on delivering accurate, timely and efficient financial processing.

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.

Here at United Infrastructure, we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future, our team is the heart of our organisation.

A fast-paced, diverse, and hugely ambitious business, we welcome challengers, innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression, and supports you in your personal and professional development – because together, we achieve more.

United Infrastructure operates a direct sourcing model and does not accept speculative CVs from recruitment agencies. Any CVs submitted without prior agreement will be considered a gift and the candidate will be deemed to have been introduced directly. No fees will be payable in these circumstances