Purchase Ledger Operative

Linaker Ltd; Tandridge; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Annual leave 25 days

Volunteering day

Employee assistance programme

Company pension

Job summary

Linaker Limited is seeking a dependable Purchase Ledger Operative to join our Oxted office. This hands-on Accounts Payable role processes supplier and subcontractor invoices, checks VAT and job-related details, and supports payment runs to ensure timely supplier settlement.

You will work with the Purchase Ledger Team Lead to manage invoice queues, reconcile statements, and help build a more efficient, controlled procurement and finance function.

Qualifications

• Experience in Purchase Ledger, Accounts Payable, or high-volume finance processing.
• Excellent attention to detail and ability to validate invoices and supporting docs.
• Proficient with Excel, email, shared folders and finance systems.

Responsibilities

• Process supplier and subcontractor invoices and credit notes accurately and promptly.
• Enter job-related invoices into Joblogic and the finance system.
• Check invoice details, VAT, jobs, purchase orders, worksheets, coding, approvals and supporting information.
• Update invoice, purchase-order and relevant job statuses so the current position is visible and accurate.
• Monitor shared invoice queues and route documents and queries to the correct owner.
• Respond to routine supplier queries and provide copy invoices, remittances or status updates where appropriate.
• Obtain and reconcile supplier statements and follow up missing invoices, credits and unresolved items.
• Support scheduled and ad-hoc payment-run preparation.
• Maintain query, approval and unentered-invoice trackers and upscale overdue or unusual items.
• Complete month-end processing and evidence by the agreed timetable.
• Follow financial controls.
• Support process improvements, workflow automation and implementation of a future finance system.

Skills

Purchase Ledger experience

Accounts Payable experience

Finance administration

Attention to detail

Professional communication

Tools

Excel

Joblogic

Finance systems

Job description

Welcome To Linaker

For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker's heritage lies in our ability to design and regulate unique spaces that truly work.

Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients' architecture and, ultimately, an extension of your business, a part of one team.

The last couple of years has seen Linaker grow exponentially and 2026 has started in much the same vein. Our client base continues to grow month on month and as a result we are now looking for a Purchase Ledger Operative to join our Finance team.

About The Role

We are strengthening our Finance team and are looking for a dependable Purchase Ledger Operative to join our Oxted office. This is a hands-on Accounts Payable role in a busy, growing facilities-management business, processing supplier and subcontractor invoices and helping ensure costs are recorded accurately and suppliers are paid correctly and on time.

The role combines traditional Purchase Ledger work with job-level processing in Joblogic. You will work with the Purchase Ledger Team Lead and Manager to manage invoice queues, maintain accurate statuses, resolve routine queries, reconcile supplier statements and support payment runs and month-end.

Our finance processes and systems are developing, so this is also an opportunity to help build a more consistent, efficient and well-controlled Purchase Ledger function.

What You Will Be Responsible for ...

• Process supplier and subcontractor invoices and credit notes accurately and promptly.
• Enter job-related invoices into Joblogic and the finance system.
• Check invoice details, VAT, jobs, purchase orders, worksheets, coding, approvals and supporting information.
• Update invoice, purchase-order and relevant job statuses so the current position is visible and accurate.
• Monitor shared invoice queues and route documents and queries to the correct owner.
• Respond to routine supplier queries and provide copy invoices, remittances or status updates where appropriate.
• Obtain and reconcile supplier statements and follow up missing invoices, credits and unresolved items.
• Support scheduled and ad-hoc payment-run preparation.
• Maintain query, approval and unentered-invoice trackers and upscale overdue or unusual items.
• Complete month-end processing and evidence by the agreed timetable.
• Follow financial controls.
• Support process improvements, workflow automation and implementation of a future finance system.

What we are looking for ...

• Experience in Purchase Ledger, Accounts Payable, finance administration or another high-volume processing environment.
• Good attention to detail and confidence checking invoices and supporting documentation.
• Comfort using Excel, email, shared folders and finance systems.
• Ability to organise work around daily, payment-run and month-end deadlines.
• Clear and professional communication with suppliers and colleagues.
• A dependable approach: you complete work accurately, follow actions through and upscale when something does not look right.

Desirable but not Essential

• Experience using Joblogic or a comparable job-management system.
• Experience in facilities management, construction, engineering or outsourced services.
• AAT study or an interest in developing a career in transactional finance.
• Experience with invoice workflow, OCR or shared-inbox tools.

The Package

• Competitive starting salary with annual Pay reviews.
• 25 Days annual leave plus bank holidays.
• Buy and sell holiday to suit your schedule.
• One paid volunteering day per year, empowering you to support causes that matter to you.
• Access to our Employee assistant programme for wellbeing support.
• Auto enrolment in the company pension scheme.
• Full training by a supportive friendly team.
• Annual events.

Equal Opportunities

Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

Interested

This is a compelling opportunity to take ownership of supporting the ongoing development, optimisation, and system related projects in a growing business where your input drives real change and career progression is built into our journey.