Purchase Ledger Coordinator

hays-gcj-v4-pd-online; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a leading media law firm as a Purchase Ledger Controller, where you will manage financial documentation, ensure compliance with internal approval processes, and support the revenue team. This hybrid role allows you to work closely with a finance team in a dynamic environment, contributing to the firm's success and your professional growth.

Qualifications

• 2+ years of purchase ledger experience.
• Understanding of SRA Accounts rules.
• Advanced in using Excel to reconcile.

Responsibilities

• Process documentation and post bank transactions.
• Ensure Purchase Ledger is accurately maintained.
• Manage daily operations of Chrome River.

Skills

Reconciliation

Attention to detail

VAT compliance

Tools

Chrome River

Excel

Job description

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Your newpany
You will be joining an established media law firm renowned for protecting their clients' privacy, reputation, and security. This hybrid role, based in offices near Bank Station, involves working two days a week on-site and reporting to the Accounts Payable (AP) Specialist. You’ll be part of a wider finance team of eight professionals. This position is ideal for someone eager to grow and establish themselves within a leading law firm.

Your new role

As Purchase Ledger Controller, you are responsible for processing documentation, posting bank transactions, reconciling accounts, and the creation of payment runs.

• Ensure invoices and credit cards are posted in accordance with our internal approval requirements, on time, and accurately meet the needs of our business. This will include expenses and disbursements chargeable to our clients.
• The daily management of Chrome River, our expense management software.
• Ensure that the Purchase Ledger is accurately maintained, and processing deadlines (payment dates) are met.
• To ensure suppliers (trade suppliers, counsel, partners) are paid in accordance with agreed terms and conditions, or in accordance with best practice.
• To ensure good internal control with respect to the Purchase Ledger function.
• VAT – ensuring we remain compliant with HMRC regulations.
• Investigating and resolving any ad hoc purchase ledger queries as required.
• Credit cards – Coding and posting monthly credit card statements.
• Petty cash - processing fee earner expense forms; checking all supporting documentation (invoices/till receipts etc.); coding all claims; and obtaining the necessary authorisation before payment.
• Disbursement ledger - coding and posting counsel fee notes; filing; reconciliation of Counsel Fee statements to nominal ledger on a quarterly basis.
• Funding – organising internal transfers and foreign currency when required.
• Banking – Posting of daily receipts and banking transactions, reconciling back to the bank.
• Payments – responsible for all outgoing payments to the company using electronic means. This includes doing monthly BACS run and raising client and office cheques when required.
• Client to office transfers – collating information and processing client to office transfers once a week, including payments in line with our internal SRA policy.
• To support our monthly billing cycle but providing support to the Revenue team when required.

What you'll need to succeed

• You will have 2+ years of purchase ledger experience.
• An understanding of SRA Accounts rules is ESSENTIAL.
• Advanced in using Excel to reconcile.