Purchase Ledger Clerk

Doocey Group; Tipton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A family-run engineering contractor in Tipton is seeking a Purchase Ledger Clerk to manage accounts payable. The successful candidate will process supplier invoices, maintain accuracy under pressure, and support internal departments, ensuring all queries are handled efficiently. Experience with Sage and strong organizational skills are essential. The role promises a competitive salary and a dynamic working environment.

Qualifications

• Experience processing large volumes of invoices with multiple approval stages.
• Experience in fast-paced and demanding environments.
• Working knowledge of Sage software is preferred.

Responsibilities

• Manage and maintain the Group's accounts payable systems and processes.
• Process a high volume of invoices through a multi-step approval process.
• Reconcile supplier statements and resolve discrepancies efficiently.

Skills

Attention to detail

Communication

Problem-solving

Organizational skills

Resilience under pressure

Education

Experience working in purchase ledger

Administration experience

Tools

Sage 50

Sage 200

Microsoft Office

Job description

Job Title: Purchase Ledger Clerk

Salary: Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.

Location: Tipton

Our Company

Doocey Group is a family-run utility and civil engineering contractor with over 40 years' experience built on strong, Black Country values. We've experienced significant growth over the past 10 years which we've achieved through consistently delivering high quality work on behalf of our clients, including National Grid and South Staffordshire Water.

The Role

As a Purchase Ledger Clerk, you will be responsible for managing and maintaining the Group's accounts payable systems and processes. You will ensure that all supplier invoices are processed, recorded accurately, and paid within agreed timelines. The role involves working closely with suppliers, internal departments and maintaining excellent stakeholder relationships.

Responsibilities

• Processing a high volume of invoices through a multi-step approval process
• Managing multiple signature requirements at various stages of the ledger workflow
• Handling a large volume of supplier queries with patience, persistence and attention to detail
• Reconciling supplier statements and resolving discrepancies efficiently
• Maintaining accurate and up-to-date records despite frequent interruptions and competing priorities
• Working closely with colleagues across departments to ensure approvals, clarification and escalations are completed
• Receive all supplier invoices and code them against the correct company, department or contract
• Match invoices with their receipts and obtain the required authorisation for invoice clearance
• Follow up queries on a weekly basis, ensuring invoices are approved in a timely manner
• Support and process supplier queries, working with stakeholders within other departments where necessary
• Work towards the processing of payments to meet suppliers requested terms and conditions
• Work within tight deadlines for weekly processes, ensuring all information is accurate and completed within the required finance SLA's
• Maintain accurate purchase ledger accounts and digital records, including payment terms, bank details and credit limits

Personal Qualities

• Patience and persistence - able to follow processes through to completion, even when multiple approvals are required
• Strong attention to detail - ensuring accuracy across a large volume of invoices and supplier queries
• Resilience under pressure - capable of managing high workloads and tight deadlines in a fast-paced environment
• Excellent organisational skills - able to priorities effectively and manage competing demands
• Clear and confident communication - skilled at engaging with colleagues and external stakeholders at all levels, including senior management, and maintaining positive supplier relationships
• Problem-solving mindset - proactive in identifying issues, escalating where necessary and driving resolutions
• Flexibility and adaptability - comfortable working within complex processes and able to adjust to changing requirements
• Professionalism with a positive outlook - maintaining composure, efficiency and a constructive attitude always
• Discretion - the ability to work with sensitive information/date while maintaining the highest levels of confidentiality

Technical Skills & Experience

• Experience working in purchase ledger
• Experience working in fast-paced and demanding environments
• Experience processing large volumes of invoices with multiple approval stages
• Administration experience is essential

Qualifications & Training

• Working knowledge of Sage 50 and/or Sage 200
• Comprehensive knowledge of Microsoft Office software, especially Microsoft Word and Excel

Doocey Group value a diverse workforce and welcome applications from all sections of the community, regardless of any protected characteristics.