Purchase Ledger Clerk

St John Ambulance; Sheffield; On-site; GBP 24,000 - 31,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

33 days holiday incl. BHs

Cycle to work scheme

Health and Wellbeing portal

NHS/Blue Light discounts

Job summary

St John Ambulance invites applications for a Purchase Ledger Clerk to support the Invoice Processing team. You will ensure supplier invoices and financial transactions are processed accurately and on time, contributing to efficient financial operations for a charitable organisation.

The role requires highly organised individuals with strong data entry skills and experience in accounts payable. It offers a competitive salary, generous pension, and a wide range of wellbeing benefits.

Qualifications

• GCSEs Maths and English plus experience with financial transactions or finance admin.
• Knowledge of Accounts Payable processes and general accounting procedures.
• Proficiency with Microsoft Office and finance systems to manage financial data.

Responsibilities

• Process supplier invoices, purchase orders and other financial documents accurately and ensure correct data entry and coding.
• Reconcile purchase orders, supplier accounts and statements; resolve queries promptly and professionally.

Skills

Accounts Payable

Data entry

Attention to detail

Communication

Teamwork

Prioritisation

Education

GCSEs (Maths & English)

Tools

Microsoft Office

Microsoft Dynamics

Job description

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. You will receive:

• Competitive salary and pension scheme
• 33 days holiday (inclusive of bank holidays) - increasing to 38 days over 5 years
• Cycle to work scheme Electric Vehicle Scheme (subject to terms)
• Health and Wellbeing portal – access to financial, health and wellbeing support and an Employee Assistance Programme
• Discounts – you will have access to Blue Light and NHS Discounts as well as discounts on mobile phones, gym membership, cinema tickets, restaurants, holidays and shopping

About Us

This is a fantastic opportunity to join a team of over 1,100 employees and over 20,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning. As a charity with rich heritage and a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.

St John Ambulance works at the heart of communities, supporting and enabling them to access and receive physical and mental health first aid. We do this through developing and providing effective community response and outreach services (e.g. Ambulance response) and using our longstanding expertise to empower people with vital clinical skills and the confidence to use them (e.g. our Volunteers and Community Advocates, and Young Responders programmes).

Job Summary

Join St John Ambulance as a Purchase Ledger Clerk and play a vital role in ensuring our finance operations run smoothly, accurately and efficiently. Working as part of our Invoice Processing team, you'll provide essential administrative support to the Team Leader (Invoice Processing), helping to ensure supplier invoices and financial transactions are processed accurately and on time. If you're highly organised, detail-oriented and enjoy working in a fast-paced environment where your contribution supports a charitable organisation making a real difference, we'd love to hear from you.

About You

• You have GCSEs (or equivalent) at Grade C/4 or above, including Maths and English, and experience working with financial transactions or within a finance administration role.
• You have a good understanding of Accounts Payable processes and general accounting procedures, with strong and accurate data entry skills.
• You're confident using Microsoft Office applications and finance systems such as Microsoft Dynamics or similar software to manage financial information efficiently.
• You have excellent written and verbal communication skills and can build positive working relationships with colleagues and stakeholders at all levels.
• You are highly organised, with excellent attention to detail, and can prioritise your workload effectively to meet deadlines in a fast-paced environment.
• You enjoy working collaboratively as part of a team, remain calm under pressure, and are committed to demonstrating St John Ambulance's HEART values in everything you do.

About the Role

• Process supplier invoices, purchase orders and other financial documents accurately, ensuring data is entered and coded correctly.
• Reconcile purchase orders, supplier accounts and statements, resolving queries in a timely and professional manner.