Purchase Ledger (Clerk)

Allscreens Nationwide Ltd; Sheffield; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

33 days holiday (38 with service)

Cycle to work scheme

Electric Vehicle Scheme

Health and Wellbeing portal

Discounts on various services

Job summary

St John Ambulance invites applications for a Purchase Ledger Clerk to support a busy finance team at our charity. You’ll process supplier invoices, reconcile accounts, and respond to queries to keep financial operations accurate and timely.

The role requires excellent data entry, strong communication skills, and a collaborative approach within a supportive culture that values diversity and integrity.

Qualifications

• GCSEs (or equivalent) at Grade C/4 or above, including Maths and English.
• Experience with financial transactions or finance administration.
• Good understanding of Accounts Payable processes and data entry.
• Confident with Microsoft Office and finance systems.
• Strong written and verbal communication skills.
• Highly organized with attention to detail and deadline awareness.

Responsibilities

• Process supplier invoices, purchase orders and financial documents accurately.
• Reconcile purchase orders, supplier accounts and statements; resolve queries.
• Respond to finance-related enquiries from internal and external stakeholders via phone and email.
• Use financial systems to complete daily processing tasks and meet month-end deadlines.
• Maintain confidentiality and ensure GDPR/compliance.
• Collaborate with the finance team on shared projects and general admin duties.

Skills

GCSEs including Maths & English

Accounts Payable

Microsoft Office

Finance systems (e.g. Dynamics)

Communication skills

Attention to detail

Teamwork

HEART values

Education

GCSEs or equivalent including Maths & English

Tools

Microsoft Dynamics or similar

Finance software

Job description

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. You will receive:

Competitive salary and pension scheme

33 days holiday (inclusive of bank holidays) - increasing to 38 days over 5 years

Cycle to work scheme Electric Vehicle Scheme (subject to terms)

Health and Wellbeing portal – access to financial, health and wellbeing support and an Employee Assistance Programme

Discounts – you will have access to Blue Light and NHS Discounts as well as discounts on mobile phones, gym membership, cinema tickets, restaurants, holidays and shopping

About Us

This is a fantastic opportunity to join a team of over 1,100 employees and over 20,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning. As a charity with rich heritage and a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.

St John Ambulance works at the heart of communities, supporting and enabling them to access and receive physical and mental health first aid. We do this through developing and providing effective community response and outreach services (e.g. Ambulance response) and using our longstanding expertise to empower people with vital clinical skills and the confidence to use them (e.g. our Volunteers and Community Advocates, and Young Responders programmes).

Job Summary

Join St John Ambulance as a Purchase Ledger Clerk and play a vital role in ensuring our finance operations run smoothly, accurately and efficiently. Working as part of our Invoice Processing team, you'll provide essential administrative support to the Team Leader (Invoice Processing), helping to ensure supplier invoices and financial transactions are processed accurately and on time. If you're highly organised, detail-oriented and enjoy working in a fast-paced environment where your contribution supports a charitable organisation making a real difference, we'd love to hear from you.

About You

• You have GCSEs (or equivalent) at Grade C/4 or above, including Maths and English, and experience working with financial transactions or within a finance administration role.
• You have a good understanding of Accounts Payable processes and general accounting procedures, with strong and accurate data entry skills.
• You're confident using Microsoft Office applications and finance systems such as Microsoft Dynamics or similar software to manage financial information efficiently.
• You have excellent written and verbal communication skills and can build positive working relationships with colleagues and stakeholders at all levels.
• You are highly organised, with excellent attention to detail, and can prioritise your workload effectively to meet deadlines in a fast-paced environment.
• You enjoy working collaboratively as part of a team, remain calm under pressure, and are committed to demonstrating St John Ambulance's HEART values in everything you do.

About the Role

• Process supplier invoices, purchase orders and other financial documents accurately, ensuring data is entered and coded correctly.
• Reconcile purchase orders, supplier accounts and statements, resolving queries in a timely and professional manner.
• Respond to finance-related enquiries from internal and external stakeholders, including expense claim queries, via phone and email.
• Use financial systems and software to complete daily processing tasks, meeting payment run and month-end deadlines.
• Maintain confidentiality and ensure compliance with GDPR and organisational policies in all aspects of the role.
• Work collaboratively as part of the finance team, supporting shared projects, carrying out general administrative tasks and undertaking other duties as required.

St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve. At St John, everyone is valued and supported to thrive, we have seven networks including The Armed Forces Network, The Disability & Accessibility Network, The Family & Carers Network, The Heritage & Ethnicity Equity Network, LGBTQIA + Equity, The Multifaith Network & The Women’s Network. We do not tolerate any form of discrimination and engender a sense of belonging for all, by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship. We believe passionately in equality, diversity and inclusion.

St John Ambulance is proud to be a signatory of the Armed Forces Covenant. We are committed to supporting current and former members of the Armed Forces, reservists, veterans, cadet force adult volunteers, and military families, ensuring they are treated fairly and are not disadvantaged in their recruitment or employment with us.

St John Ambulance is committed to safeguarding and we promote safe recruitment practice. Therefore, all successful applicants will undergo pre-employment checks, including DBS Clearance, as part of the onboarding process, if applicable to the nature of the role'.