Purchase Ledger Clerk

JR United Kingdom; Potters Bar; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Purchase Ledger Clerk to join their finance team. This role involves processing supplier invoices, managing queries, and reconciling accounts while ensuring compliance with company policies. The ideal candidate will possess strong organizational skills and the ability to work under pressure, contributing to effective financial operations. You will play a vital role in building relationships with suppliers and stakeholders, ensuring high levels of service are maintained. If you're a team player with a passion for numbers and a commitment to excellence, this opportunity is perfect for you.

Qualifications

• Minimum three years of purchase ledger experience required.
• Strong IT skills, especially in Excel with vlookups.

Responsibilities

• Process supplier invoices accurately and within deadlines.
• Reconcile statements and maintain supplier accounts monthly.
• Assist with the yearly audit by providing necessary samples.

Skills

Numerate

Teamwork

Problem-solving

Prioritization

Organizational skills

Communication skills

Education

3+ years of purchase ledger experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP Concur

Job description

The Purchase Ledger Clerk will report into the Purchase Ledger Supervisor.

Supplier invoices are to be processed in a timely manner within payment terms, to build relationships with suppliers and stakeholders, reconciling supplier accounts, managing supplier queries, and keeping stakeholders updated with ongoing queries and other adhoc duties to ensure effective, efficient, and accurate financial operations while complying with company policies and procedures, ensuring a high level of stakeholder service is upheld at all times.

Accountabilities:

• Process supplier invoices, ensuring accurate coding and authorization within deadlines.
• Follow up on invoice queries, ensuring suppliers and stakeholders are updated.
• Escalate any concerns to the Senior Purchase Ledger Clerk.
• Set up new supplier accounts and maintain existing ones.
• Liaise and maintain a good relationship with suppliers.
• Reconcile statements and request invoices from suppliers to maintain accounts on a monthly basis.
• Work within multiple shared mailboxes, ensuring all emails are dealt with and responded to within a reasonable time.
• Provide timely information to other members of the Accounts team and the wider firm.
• Assist with the yearly audit by providing samples.
• Work to agreed KPIs.

Personal Characteristics:

• Aligned with our core values and beliefs: care, honesty, openness, drive, and commitment.
• Ability to work under pressure and prioritize work demands.
• Adaptable with strong organizational skills and the ability to meet strict deadlines.
• Ability to identify issues and use initiative to solve problems.
• Resilient, relishing challenges and not afraid of hard work.
• A team player with a willingness to help others and go above and beyond their formal role.

Experience and Skills Required:

• Numerate.
• Minimum three years of purchase ledger experience.
• Experience in large multi-site and cost centers.
• Ability to work effectively within a team.
• Prioritization and organizational skills, able to work to deadlines.
• Self-motivated.
• Competent IT skills, including but not limited to Microsoft Word, Excel (vlookups), and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.
• PLC experience.
• SAP Concur experience.

The job description is subject to change as the role evolves.