Purchase Ledger Clerk

Austin Recruitment LTD; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic construction firm in London is seeking an Accounts Assistant to manage purchase ledger duties and support Construction Industry Scheme (CIS) administration. The ideal candidate should have experience in purchase ledger roles and strong skills in Excel. This position offers a collaborative working environment in a vibrant finance team.

Qualifications

• Proven experience in a purchase ledger role.
• Strong IT skills, particularly with Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Match, check and code purchase invoices against Purchase Orders.
• Prepare payment batches and process BACS payments.
• Maintain accurate CIS status for subcontractors.

Skills

Strong IT skills

Attention to detail

Excellent typing skills

Ability to manage multiple deadlines

Communication skills

Tools

Microsoft Excel

Sage Line 50

Job description

Join a fast-paced, design-led construction environment as an Accounts Assistant with a focus on Purchase Ledger and Construction Industry Scheme (CIS) administration.

Working as part of a friendly and driven finance team, you will play a key role in ensuring smooth day-to-day accounting operations using our bespoke project management and accounting software, which integrates with Sage 50.

Key Responsibilities:

• Match, check and code purchase invoices against Purchase Orders
• Request and track POs for overhead invoices
• Prepare payment batches, request approvals, and process BACS payments
• Process staff expenses accurately and promptly
• Set up suppliers and subcontractors in the system
• Reconcile supplier statements and weekly creditor reports
• Ensure compliance with internal authorisation procedures
• Manage daily backups and transfer of supplier and customer data to Sage
• Liaise with Project Managers and suppliers to resolve invoice queries

Construction Industry Scheme (CIS):

• Verify new subcontractors with HMRC and update internal systems accordingly
• Maintain accurate CIS status for subcontractors in the accounting software
• Submit monthly online CIS returns and reconcile with Sage
• Generate and issue monthly CIS statements to subcontractors
• Ensure timely payments to HMRC in line with CIS returns

What They're Looking For:

• A proactive and self-motivated individual with a bright, enthusiastic personality and a keen eye for detail
• You should thrive in a dynamic, collaborative environment and be confident communicating with both internal teams and external suppliers

Essential Skills & Experience:

• Proven experience in a purchase ledger role
• Strong IT skills, particularly with Excel and the full Microsoft Office suite
• Excellent typing skills and high attention to detail
• Ability to manage multiple deadlines under pressure
• Comfortable working both independently and as part of a team

Desirable:

• Working knowledge of the Construction Industry Scheme (CIS)
• Understanding of Domestic Reverse Charge
• Previous experience with Sage Line 50
• Experience working in a design, construction, or fit-out business

If you're ready to take on a new challenge in a lively and supportive team, get in touch!