Purchase Ledger Clerk

For more than 25 years, Vitaflo has developed innovative specialised clinical nutritional products for inherited metabolic disorders, pediatric kidney disease, and specialised diets such as the ketogenic diet.

Vitaflo products offer patients choice, flexibility, and convenience. We combine the latest medical research, together with insights on changing modern lifestyles to best support patients in the compliance of restrictive therapeutic diets.

Vitaflo continues its mission of Enhancing Lives Together with research and development at the heart of what we do.

We are part of Nestlé Health Science and continue to expand our global footprint with a worldwide presence in Clinical Nutrition. Behind our pioneering company are people who drive breakthroughs in research and development, creating innovative impact.

Our employees are at the heart of what we stand for with 96% saying they are proud to work for us and 94% recommending Vitaflo as a good place to work.

Our Headquarters, based in Liverpool, is the hub of innovative and creative activity. We strive to be at the cutting edge of our industry sector with patients' needs being at the forefront of our mind. We work collaboratively, share our knowledge and expertise and above all love what we do and why we do it.

Vitaflo (International) Ltd are currently looking to recruit a Purchase Ledger Clerk on a part-time, 14 hours per week Fixed Term Contract until the end of December 2025.

As a Purchase Ledger Clerk, you will report to the Purchase Ledger Team Leader and be responsible for ensuring the Purchase Ledger (suppliers & expenses) is maintained accurately and that the recording and payment of company external purchases and employee expenses is done on a timely basis. Supporting the overall finance function and the reporting of business performance. This is for the UK legal entity and other entities in the group such as Germany.

What will you do?

• Posting of invoices and Credit Notes to purchase ledger accounts
• Reconciliation of supplier statements to ledgers and liaison with suppliers to resolve outstanding items
• Payment of suppliers on a timely basis
• Preparation and validation of monthly payment runs, including sending remittances to suppliers
• Maintenance and verification of change in supplier details
• Creation of new supplier accounts as required, ensuring that competitive bidding process has been undertaken where required
• Matching of direct purchases to goods received notes and purchase orders and querying any discrepancies in price or quantity.
• Matching indirect invoices to Purchase Order System, querying discrepancies in price or quantity and ensuring correct authorisation channels have been followed
• Administration and checking of the Emburse expenses system, ensuring posting to Sage X3 and payment preparation
• For internal and external audits, perform any walkthroughs requested by the auditors and provide any supporting documentation as requested
• Proactive management of the purchase ledger and purchase order process to ensure potential blocks are resolved and allowing invoices to be paid on time

What are we looking for?

• Previous experience of working within a Purchase Ledger Clerk role
• Knowledge of accounts system preferably Sage X3 or wide knowledge of multiple systems
• Good organisational skills and time-management
• Basic knowledge of MS Excel and Word
• Excellent attention to detail
• Previous experience or knowledge of Yooz and/or Emburse systems

What we offer?

• 25 days annual leave (pro rata for part time) plus bank holidays and Christmas shut down
• Discretionary bonus scheme (subject to qualifying period)
• Gym membership/allowance (subject to qualifying period)
• Employer pension contribution (3% rising to 5% subject to qualifying period then matched to a maximum of 10%). Employee minimum contributions apply
• Private healthcare (subject to qualifying period)
• Volunteering opportunities
• Cycle to work scheme (subject to qualifying period)

At Vitaflo (International) Ltd, our values are rooted in respect - for our employees, our customers and our patients. That's why championing diversity and inclusion is so important to us; when we embrace different perspectives and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. We are committed to equal opportunity for all, and we may collect relevant anonymized data for monitoring purposes during our candidate registration process.