Purchase Ledger Clerk

Association of International Certified Professional Accountants; Gloucester; Remote; GBP 30,000 - 40,000; Full time

Job summary

A financial services organization is seeking an Accounts Payable Specialist for a 3-month remote contract. The ideal candidate will have strong organisational skills, experience in invoice processing, and the ability to manage supplier relationships effectively. Responsibilities include processing invoices, reconciling statements, and ensuring timely payment runs. This position offers the opportunity to work independently in a dynamic environment.

Qualifications

• Previous experience in an Accounts Payable or Purchase Ledger role.
• Strong attention to detail and accuracy in data entry.
• Good understanding of VAT and invoice processing procedures.
• Excellent communication skills and the ability to manage supplier relationships effectively.
• Comfortable working independently in a remote environment.
• Proficient in using finance systems and Microsoft Office applications.

Responsibilities

• Receive and process incoming invoices and credit notes.
• Accurately enter supplier invoices and credit notes into the system.
• Ensure all invoices are authorised in line with internal approval procedures.
• Monitor and manage invoice processing to meet agreed payment run schedules.
• Reconcile supplier statements and follow up on discrepancies.
• Proactively resolve invoice queries to avoid delays.
• Manage the Purchase Ledger mailbox.
• Assist in payment runs.

Skills

Attention to detail

Communication skills

Organisational skills

Tools

Microsoft Excel

Job description

Position: Accounts Payable Specialist
Contract Type: 3-Month Fixed Term
Working Hours: 40 hours per week, Monday to Friday
Location: Fully Remote

Overview:
I am currently working with a client who is seeking a detail-oriented and proactive Accounts Payable Specialist to support their finance team on a 3-month contract. This fully remote role is ideal for someone with strong organisational skills and a solid understanding of purchase ledger processes. The successful candidate will play a key role in ensuring the accurate and timely processing of supplier invoices and payments.

Key Responsibilities:

• Receive and process incoming invoices and credit notes electronically, ensuring they are date-stamped and filed correctly for approval and processing.
• Accurately enter supplier invoices and credit notes into the system, applying the correct VAT treatment.
• Ensure all invoices are authorised in line with internal approval procedures.
• Monitor and manage invoice processing to meet agreed payment run schedules.
• Reconcile supplier statements and follow up on any missing documentation or discrepancies.
• Proactively resolve invoice queries to avoid delays in payment and maintain strong supplier relationships.
• Manage the Purchase Ledger mailbox, prioritising urgent matters and ensuring timely responses.
• Assist in the preparation and execution of both Purchase Ledger and Subcontract Ledger payment runs.

Ideal Candidate Profile:

• Previous experience in an Accounts Payable or Purchase Ledger role.
• Strong attention to detail and accuracy in data entry.
• Good understanding of VAT and invoice processing procedures.
• Excellent communication skills and the ability to manage supplier relationships effectively.
• Comfortable working independently in a remote environment.
• Proficient in using finance systems and Microsoft Office applications, particularly Excel.

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