Purchase Ledger Clerk

Belinda Roberts Ltd; Crewe; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A local service business in Crewe is seeking a Purchase Ledger Clerk to manage supplier invoices, payment processing, and reconciliation tasks. This hybrid role allows for professional growth in a dynamic financial environment. The ideal candidate will possess strong financial transaction skills and excellent communication abilities, and will work 37.5 hours a week with additional benefits like a contributory pension scheme and hybrid working opportunities.

Benefits

25 days holiday plus bank holidays

Monthly employee recognition awards

Healthcare cashback plan

Cycle to work scheme

Access to free virtual fitness sessions

Qualifications

• Experience with supplier invoice processing and financial transactions.
• Ability to manage multiple tasks and meet tight deadlines.
• Strong attention to detail and accuracy.

Responsibilities

• Accurate registration of supplier invoices received via post or email.
• Management of the incoming supplier invoices mailbox.
• Matching invoices to cost orders or purchase orders.
• Processing and checking of supplier BACS payments.
• Reconciliation of supplier statements monthly.

Skills

Previous experience in a fast-paced, high-volume transactional environment

Strong understanding of supplier statement reconciliations

Excellent communication and relationship-building skills

Experience in Purchase Ledger transactions

Proficient in IT skills, including Excel and ERP systems

Job description

Service business based in the Crewe area requires a Purchase Ledger Clerk. This is a hybrid role that offers an opportunity to progress and develop in a growing business.

Reporting to the Purchase ledger Manager duties will include;

Accurate registration of Supplier invoices received via post or via email, ensuring invoices are saved down correctly so that they can be accessed from the system once registered.

• Management of the incoming supplier invoices mailbox and distribution of the incoming post and any invoices that do not match to Cost Order to the relevant Approver.
• Matching of invoices to Cost Order or Purchase order
• Daily bank drawdown cover
• Processing and checking of Supplier Bacs Payments
• Processing of prompt payments, for any urgent payments to suppliers outside of the weekly supplier BACS.
• Bankline payments as required for invoices in foreign currencies, or to overseas bank accounts.
• Maintenance of Supplier Accounts, including set up of new accounts and supplier data ownership in system.
• Answering supplier phone calls, and being first response if invoices in query, liaising with other departments to help getting invoices approved or queries raised.
• Pro-actively reviewing own suppliers ensuring up to date, queries are chased and resolved, and there are no overdue invoices
• Management of Intercompany accounts ensuring payment by due date as per group requirements
• Reconciliation of supplier statements, which should be regularly requested (at least monthly)
• Management of petty cash balances, ensuring all spend is within company policy and receipts are provided. Preparation of monthly journals ensuring VAT is correctly recorded, and petty cash balance sheet reconciliations which are reviewed by the FC
• Continuously improve and enhance the current processes and procedures.
• Offer support and cover for colleague's absences when needed.
  
  

Skills And Experience Required

• Previous experience in a fast-paced, high-volume transactional environment.
• Strong understanding of supplier statement reconciliations.
• Excellent communication and relationship-building skills.
• Experience in Purchase Ledger transactions.
• Proficient in IT skills, including Excel and ERP systems.
  
  

What Is On Offer

Hybrid Working

25 days holiday plus bank holidays

37.5 hours per week Monday – Friday with shifts between 8.30 and 17.30

Opportunity to purchase up to 5 extra holidays per year.

Monthly employee recognition awards

Long service awards

Access to free virtual fitness sessions

Contributory workplace pension scheme

Healthcare cashback plan

Cycle to work scheme.

Life assurance scheme