Purchase Ledger Assistant 6 Months

Vermelo RPO; Cambridgeshire and Peterborough; On-site; GBP 25,000 - 30,000; Full time

Job summary

A financial services provider in Cambridgeshire and Peterborough is seeking a Purchase Ledger Assistant to ensure timely and accurate processing of supplier invoices. The successful candidate will handle various accounts payable duties, resolve queries with suppliers, and support compliance with financial policies. Experience with Proactis Cloud software and strong organizational skills are essential. This role offers an exciting opportunity to contribute to an efficient finance team.

Qualifications

• Experience working in a purchase ledger role.
• Experience with Proactis Cloud software for invoice processing.
• High accuracy and attention to detail required.

Responsibilities

• Process high volumes of purchase invoices accurately.
• Monitor and resolve queries from suppliers and internal departments.
• Manage aged debt to ensure timely payments.
• Assist with payment runs and reconciliations.
• Adhere to company policies and regulatory requirements.

Skills

Experience working in a purchase ledger role

Experience using Proactis Cloud software for invoice processing

Familiarity with Invoice Capture and automated workflows

High level of accuracy and attention to detail

Strong organisational and time management skills

Confident communicator

Proficient in Microsoft Excel

Able to work independently

Tools

Proactis Cloud

Invoice Capture

Microsoft Excel

Job description

Job Title: Purchase Ledger Assistant (6 months) x 2

The Purchase Ledger Assistant plays a key role in ensuring the timely and accurate processing of supplier invoices and expense claims using Proactis Cloud and Invoice Capture software. The role supports the finance team in maintaining strong financial controls, ensuring accurate records, and contributing to the efficient running of the purchase ledger function.

The successful candidate will be responsible for managing a range of accounts payable duties, resolving queries with suppliers and internal stakeholders, and helping maintain compliance with internal procurement and expense policies.

Responsibilities and Accountabilities:

• Accurately process high volumes of purchase invoices using Proactis Cloud and Invoice Capture
• Monitor and respond to queries from suppliers and internal departments to deliver a high standard of service, building & maintaining strong relationships
• Take ownership of Aged Debt and actively manage to ensure invoices are paid in a timely manner
• Assist with weekly and ad-hoc payment runs, ensuring timely payments in line with agreed terms
• Reconcile supplier statements and investigate any outstanding items
• Support Account and balance sheet reconciliations as required
• Adhere to company policies and regulatory requirements, including data protection and financial compliance standards, whilst identifying areas for improvement in the control environment
• Assist in improving purchase ledger processes and promoting PO compliance
• Provide cover and support to other finance team members as required

Skills & Experience

• Experience working in a purchase ledger role
• Experience using Proactis Cloud software for invoice processing
• Familiarity with Invoice Capture and automated workflows
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Confident communicator, both written and verbal, with the ability to liaise effectively with suppliers and internal teams
• Proficient in Microsoft Excel and standard finance applications
• Able to work independently and manage workload to meet deadlines