Purchase Ledger Assistant

TLT LLP; Bristol; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

A leading law firm in Bristol is seeking a Purchase Ledger Assistant to join their busy Accounts Payable team. The role involves reconciling supplier statements, processing payments, and supporting project preparations while maintaining accurate records. Ideal candidates will have accounts payable experience, strong attention to detail, and proficiency in Excel. This role offers competitive pay and flexible working arrangements.

Benefits

Competitive salary

25 days holiday (30 days after service)

Private medical insurance

Flexible working arrangements

Qualifications

• Previous experience in accounts payable, preferably in the legal industry.
• Ability to work collaboratively as part of a team and independently.
• Excellent attention to detail.
• Competent in Microsoft Office applications, especially Excel.
• Ability to work under pressure and to tight deadlines.
• Strong communication skills.

Responsibilities

• Monitor a dedicated mailbox, handling invoices and queries.
• Reconcile supplier statements and resolve discrepancies.
• Liaise with fee earners and external suppliers.
• Post payments to client ledgers.
• Prepare weekly payment runs and import payments to the bank.
• Produce payment remittances for suppliers.
• Complete client to office transfers as per SRA rules.
• Update and maintain supplier records.
• Assist in project preparation.
• Monitor aged creditors and address outstanding invoices.
• Resolve payment queries from stakeholders.
• Support the team to ensure timely completion of tasks.

Skills

Attention to detail

Communication skills

Teamwork

Excel proficiency

Ability to work under pressure

Job description

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We are recruiting for a Purchase Ledger Assistant to join our busy Accounts Payable function in Bristol. You will report to the Purchase Ledger Manager with duties including, but not limited to; reconciling supplier statements, recording and filing invoices, processing payments within agreed payment terms, posting transactions to client ledgers, and liaising with fee earners and external suppliers.

Further duties include processing internal expense claims for weekly payments in accordance with the firm’s expenses policy and reconciling monthly credit card statements.

This is an exciting time to join the team as we continue to develop our processes to support the firms growth. This role will support the team in delivering upcoming projects, so there will be plenty of opportunity to expand your knowledge and skills across Purchase Ledger.

Your Role

As a Purchase Ledger Assistant your day-to-day remit includes:

• Monitoring a dedicated mailbox, handling incoming invoices and queries, and ensuring all emails are actioned in line with SLA
• Reconciling supplier statements and resolving any discrepancies prior to payment,
• Liaising with fee earners and external suppliers where required
• Posting payments to client ledgers, ensuring all data is entered accurately and that VAT is correctly accounted for
• Preparing weekly payment runs and importing payments to the bank
• Producing payment remittances and issuing to suppliers
• Completing client to office transfers in line with SRA accounts rules
• Updating and maintaining supplier records
• Assisting in project preparation
• Monitoring and analysing aged creditors, proactively addressing outstanding invoices and initiating timely payments
• Investigating and resolving payment queries from internal and external stakeholders
• Supporting the wider team to ensure all tasks are completed on time including annual leave cover
• Processing business expenses in accordance with the firm’s expenses policy
• Assisting the Manager with any ad hoc duties

Your Skills and Experience

• Have previous experience of working in an accounts payable role, preferably in the legal industry
• Be able to work collaboratively as part of a team and be productive when working with minimal supervision
• Demonstrate excellent attention to detail
• Be competent in all Microsoft office applications, specifically Excel
• Work well under pressure and to tight deadlines
• Have strong communication skills

Your Team

Our Finance and Procurement team are key to strategic decision making, providing key management information, data and analysis to ensure our business runs smoothly and that we comply with all our statutory and regulatory obligations. To do this effectively, these teams take responsibility for billing, payments, credit control, purchasing, client accounting, commercial business partnering, reporting, sourcing, buying and more.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people. We’re happy to talk about how flexible working can work for you and this role.