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Purchase Ledger and Finance Office Assistant

TipTopJob

Oxford

On-site

GBP 20,000 - 30,000

Part time

29 days ago

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An established independent school is looking for a part-time Purchase Ledger and Finance Office Assistant to join their team. In this role, you will be responsible for managing invoices, processing payments, and maintaining supplier records. The ideal candidate will have strong attention to detail, excellent communication skills, and experience with finance packages. This is a fantastic opportunity to contribute to a reputable institution while working collaboratively with a dedicated finance team. If you are organized, detail-oriented, and ready to make a difference, this role is perfect for you.

Strong attention to detail and ability to meet deadlines.
Experience with finance packages is advantageous.

Print and record invoices and credit notes from suppliers.
Process weekly Bacs payment runs and reconcile statements.
Create and maintain supplier accounts in the Finance system.

Attention to detail

Team player

Intermediate Excel skills

Experience with finance packages

Interpersonal skills

Communication skills

WCBS Pass

Location: Oxford

Salary: Competitive

The College School, founded in 1480, is one of the country's leading independent day schools.

The Role

The School is seeking to appoint a part-time Purchase Ledger and Finance Office Assistant.

Key Responsibilities

Print invoices and credit notes received from suppliers/contractors and forwarded by members of staff.
Download invoices from supplier portals.
Record invoices, credit notes, and employee claims on the Finance system and pass for authorisation.
Process weekly Bacs payment run and email remittances to suppliers.
Reconcile supplier/contractor statements. Request confirmation of year-end account balances. Contact suppliers for any missing invoices/credit notes for processing.
Dealing with any queries related to purchases.
Create new supplier accounts on the Finance system, housekeeping of existing records (updating bank details, change of addresses, archive old supplier accounts).
Completing of credit trade account applications.
Update monthly actual departmental income and expenditure reports.
Filing of invoices and claims.

Skills And Qualifications

Strong attention to detail, and the ability to work accurately to deadlines.
The ability to be a strong team player and work collaboratively with the Finance team and the wider School staff community.
Strong IT skills with intermediary Excel skills.
Experience of working with finance packages, specifically WCBS Pass, would be distinctly advantageous.
Excellent interpersonal and communication skills.

If you feel you are a suitable candidate and would like to work for this reputable School, please proceed through the following link to be redirected to their website to complete your application.

magdalencollegeschool.face-ed/vacancies

The College School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school's pre-employment medical questionnaire, plus sight of relevant original ID documentation.

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