Purchase Ledger Administrator (Aylesford)

JR United Kingdom; Tonbridge and Malling; On-site; GBP 26,000 - 36,000; Full time

Job summary

A regional food wholesaler is seeking a Purchase Ledger Administrator for their Aylesford office. The successful candidate will ensure accurate processing of supplier invoices, manage discrepancies, and maintain supplier details, all while providing excellent service. Opportunities for career progression within Sysco are also offered.

Benefits

Competitive salary

23 days holiday

Pension scheme

Discounts through cycle to work scheme

Opportunities for career progression

Qualifications

• Confident, people-oriented individual required.
• Ability to thrive in a fast-paced environment.
• Strong organizational skills and task prioritization essential.

Responsibilities

• Match supplier invoices to Goods Received Notes for accuracy.
• Investigate and resolve discrepancies with the Goods In and Buying teams.
• Prepare supplier reconciliations and maintain accurate supplier details.

Skills

Customer Service

Communication

Organizational Skills

Job description

Job Title: Purchase Ledger Administrator

Location: Aylesford, United Kingdom

Company: KFF, part of Sysco

Job Type: Full-time, permanent

Working Hours: Monday – Friday, 8:30 am – 4:30 pm

Job Description

KFF has a fantastic opportunity for a Purchase Ledger Administrator to join our team at the Aylesford office. Your responsibilities will include matching supplier invoices to stock records, identifying discrepancies, and resolving them promptly. You will ensure efficient processing to meet payment deadlines, safeguarding the company by confirming payments are only made for goods received at the agreed price and for services that have been properly authorised.

KFF is a regional food wholesaler with approximately 270 colleagues near Maidstone, Kent. We are part of Sysco, the world’s largest foodservice provider with over 65,000 colleagues globally. We pride ourselves on a family-like atmosphere, serving local pubs, restaurants, and caterers.

Key Responsibilities

• Match supplier invoices to Goods Received Notes (GRN), ensuring accuracy in quantities and pricing.
• Investigate and resolve discrepancies with the Goods In and Buying teams.
• Handle supplier queries professionally and process service invoices for approval.
• Ensure correct coding of invoices with management accountants.
• Run payment runs and process payments via Barclays online system.
• Prepare supplier reconciliations and resolve discrepancies.
• Maintain accurate supplier details and manage new account setups.
• Perform administrative tasks such as invoicing and managing driver fines.

Candidate Profile

We seek a confident, people-oriented individual who thrives in a fast-paced, demanding environment. Excellent customer service and communication skills are essential, along with the ability to interact effectively across various departments. Strong organizational skills and the ability to prioritize tasks to maintain high standards are required.

What We Offer

• Competitive salary
• 23 days holiday
• Pension scheme
• Discounts through cycle to work scheme, retail outlets, supermarkets, restaurants, and staff sales shop
• Opportunities for career progression within Sysco