Purchase Ledger Administrator

Anderselite Ltd; South Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job description

We are seeking a dedicated Purchase Ledger Administrator to join our central Accounts department within the Purchase Ledger team. This role is vital for maintaining our purchase ledger processes and ensuring the accuracy and timeliness of our financial transactions.

Key Responsibilities

1. Maintain accurate Purchase Ledger and process financial transactions in accordance with established procedures and timelines.
2. Process all electronic supplier invoices efficiently.
3. Handle plant invoices while ensuring compliance with CIS (Construction Industry Scheme) guidelines.
4. Secure necessary approvals for invoices from relevant internal departments.
5. Directly allocate approved invoices that do not match any purchase orders.
6. Address queries promptly and liaise with suppliers or internal departments to facilitate timely resolutions.
7. Execute monthly supplier reconciliations and investigate any outstanding queries collaboratively with relevant stakeholders.
8. Foster strong relationships with both suppliers and internal teams.
9. Assist the Team Leader in investigating and resolving issues related to debit balances and aged creditors.
10. Professionally respond to supplier emails and phone calls.
11. Support the Team Leader with ad-hoc tasks as required.
12. Enter delivery tickets and verify invoices against the cost system.
13. Record Goods Receipt Notes (GRNs) into the COINS Finance System.
14. Generate weekly reports on plant and material costs for site management.

Requirements

1. Prior experience as a Purchase Ledger Administrator or similar role in finance.
2. Strong proficiency in Excel, including the ability to use pivot tables and advanced formulas.
3. Excellent attention to detail and accuracy in processing data.
4. Collaborative mindset to effectively address challenges and meet customer needs.
5. Flexible work ethic and a passion for contributing to team success.