Purchase Ledger Administrator

Imrandd Ltd; Cumbernauld; On-site; GBP 24,000 - 31,000; Full time

Benefits offered by this job

Employee Assistance Programme

Discount platform

Onsite parking

Free onsite gym

Job summary

Eurostampa UK in Cumbernauld, Scotland, is recruiting a Purchase Ledger Administrator to manage end-to-end supplier invoicing and payments within a busy finance team. The role is site-based, 37 hours per week, reporting to the Finance Manager.

You will support payroll cover when required and contribute to month-end tasks and process improvements while maintaining accurate ledgers and supplier relationships.

Qualifications

• Experience in Purchase Ledger/Accounts Payable or Finance Administration.
• Strong understanding of purchase ledger processes and supplier accounts.

Responsibilities

• Process supplier invoices and credit notes in Firma.
• Match invoices to deliveries and verify goods received.
• Maintain digital financial records and code transactions accurately.
• Investigate invoice discrepancies and payment issues.
• Reconcile supplier statements with liaising internal teams.
• Manage purchase ledger inbox and respond to enquiries.
• Prepare twice-monthly supplier payment runs.
• Ensure invoices are paid according to schedules.

Skills

Purchase ledger

Accounts payable

Finance administration

Attention to detail

Excel

Office suite

Tools

Business Central

Firma

Sage Payroll

Job description

Purchase Ledger Administrator

Eurostampa UK | Cumbernauld, Scotland

Join a world-leading premium label manufacturer and help bring some of the world's most recognised brands to life.

At Eurostampa UK, we produce high-quality labels for leading global brands across the wine, spirits, food and luxury packaging sectors. As part of our continued growth and investment in state-of-the-art production facilities, we are looking for an experienced Purchase Ledger Administrator to join our skilled finance team in Cumbernauld.

The Role

As Purchase Ledger Administrator, you will be responsible for managing the end-to-end purchase ledger process, ensuring supplier invoices are processed accurately and payments are made on time. You will also provide payroll cove when required and support the wider finance function with administrative and accounting activities.

This is a fully site-based role working 37 hours per week, reporting directly to the Finance Manager.

What You'll Be Doing

Purchase Ledger Management

• Processing supplier invoices and credit notes accurately within the Firma accounting system.
• Matching purchase invoices to supplier deliveries and verifying goods have been received correctly.
• Maintaining digital financial records and ensuring transactions are coded accurately to the correct nominal accounts.
• Investigating and resolving invoice discrepancies, queries and payment issues.
• Reconciling supplier statements and liaising with suppliers and internal departments to resolve outstanding items.
• Managing the purchase ledger inbox and responding to enquiries in a timely and professional manner.
• Preparing and coordinating twice-monthly supplier payment runs.
• Ensuring all approved invoices are processed and paid in accordance with agreed payment schedules.

Month-End & Reporting

• Supporting month-end close activities in line with financial reporting deadlines.
• Preparing aged creditor reports and upcoming payment schedules.
• Analysing purchase ledger data to identify trends, anomalies and opportunities for improvement.
• Assisting with ad hoc finance tasks and reporting requirements as required by the Finance Manager

Payroll Support

• Providing payroll cover during periods of annual leave, absence or sickness.
• Supporting the continuity and accuracy of payroll administration processes.
• Continuous Improvement & Compliance
• Maintaining accurate financial records and supporting efficient finance processes.
• Ensuring compliance with company procedures and financial controls.
• Contributing to process improvements within the finance function.
• Supporting internal and external audit requirements where necessary.

What We're Looking For

We're keen to hear from candidates who have:

• Previous experience within a Purchase Ledger, Accounts Payable or Finance Administration role.
• Strong understanding of purchase ledger processes and supplier account management.
• Experience using accounting software; knowledge of Business Central, Firma and Sage Payroll would be advantageous.
• Excellent numerical accuracy and attention to detail.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• A proactive approach to problem solving and continuous improvement.
• Excellent verbal and written communication skills.
• The ability to build effective relationships with suppliers and internal stakeholders.
• Experience or exposure to payroll processes would be beneficial
• Good knowledge of Microsoft Office, particularly Excel

Why Join Eurostampa?

• Work with a global leader in premium label manufacturing.
• Be part of an ambitious business investing heavily in growth and new technology.
• Opportunity to develop your skills and career within a supportive team environment.
• Stable, long-term career opportunities within a growing organisation.
• Ongoing training and development opportunities.
• Employee benefits including Employee Assistance Programme, Discount platform, onsite parking & free onsite gym